Tender Title: Supply of Cleaning and Hygiene Products

Reference Number: GEM/2025/B/6013793
Issuing Authority: Department of Defence Production, Ministry of Defence

The Tender aims to solicit bids for the supply of essential cleaning and hygiene products, specifically targeting the maintenance of sanitation standards within defense facilities. The scope encompasses the procurement of the following items:

• Bathroom Mats
• Urinal Cubes - Deodorizer Blocks (Version 2)
• Toilet Paper (Version 2) conforming to IS 14661
• Door Mats

Scope of Work and Objectives

The scope of work involves providing a total quantity of 755 units distributed among the mentioned categories. The primary objective is to ensure that defense establishments maintain the highest standards of hygiene and cleanliness, thereby contributing to the overall health and safety of personnel and visitors. Bidders are expected to supply quality products that meet the prescribed specifications and standards.

Eligibility Criteria

To qualify for this tender, bidders must meet specific eligibility requirements:

• Companies must be registered entities with valid business licenses.
• Demonstrated experience in supplying similar products in the past.
• Compliance with all local regulations, including those concerning product safety and hygiene.

Technical Requirements

All offered products must adhere to stringent technical specifications and quality standards outlined in the relevant Indian Standards (IS). For example:

• Toilet Paper (V2) must meet IS 14661 regulations to ensure safety and effectiveness.
• Urinal Cubes should maintain deodorizing efficiency and longevity.

Financial Requirements

Bidders should be prepared to submit their financial documents indicating the ability to handle the contract's financial implications. This includes:

• Competitive pricing within the specified budget limits.
• Evidence of financial stability and capability to deliver the total order quantity without delay.

Document Submission Details

All interested parties are required to submit their bids electronically through the GEM portal. It is vital to ensure that all required documents are uploaded in the correct formats as specified in the guidelines. Late submissions will not be entertained, and incomplete documents may lead to disqualification.

Special Provisions

For Micro, Small, and Medium Enterprises (MSEs), special provisions are available to encourage participation. MSEs may have advantages such as exemptions from certain tender criteria, ensuring fair opportunities in this procurement process. Additionally, startups are encouraged to participate under proactive regulations set forth by the government.

Evaluation Process

The evaluation process will be systematic and will primarily focus on:

• Compliance with the technical specifications.
• Financial competitiveness.
• Overall quality and reliability of proposed products.

Only compliant bids will be considered in the evaluation phase, ensuring standards are upheld throughout the selection process.

Delivery Locations

The successful bidder will be required to deliver products to designated locations as specified by the Department of Defence Production. Flexibility in delivery schedules may be discussed post-award.

Contact Information

For queries regarding this tender, bidders are encouraged to utilize the official contact methods provided on the GEM portal. All communication must remain professional and focused on the specific requirements of the tender.

This comprehensive solicitation aims to ensure the highest quality in cleaning and hygiene solutions for the Department of Defence and thereby supports its operations and personnel. Interested bidders are encouraged to prepare their submissions carefully and ensure compliance with all outlined requirements to maximize their competitiveness in this tendering process.