Tender Title: Supply of Sterilized Milk
Tender Reference Number: GEM/2025/B/6165321
Issuing Authority: Department of Defence Production, Ministry of Defence
The Department of Defence Production under the Ministry of Defence invites bids for the supply of Sterilized Milk in accordance with the Indian Standard IS 4238. This tender aims to procure a total quantity of 92,864 liters of sterilized milk to meet the nutritional requirements of various military establishments. The objective is to ensure timely and quality delivery while adhering to the highest standards of safety and compliance.
Scope of Work and Objectives
The scope of work involves supplying a specified quantity of Sterilized Milk, ensuring that the product meets the quality standards set forth in IS 4238. The successful bidder will be responsible for the logistics of delivery to designated military locations within the timelines specified in the tender documentation. The goal is to maintain supply chain stability while providing high-quality nutritional products to the defence sector.
Eligibility Criteria
To participate in this tender, bidders must fulfill the following eligibility criteria:
- Must be a registered entity licensed to operate within the food supply sector.
- Should have relevant experience in supplying milk or dairy products, preferably to government or large institutional clients.
Technical Requirements
Bidders must provide comprehensive details regarding the technical specifications of the sterilized milk. This includes:
- Compliance with IS 4238 standards concerning quality and safety.
- Assurance of microbiological quality and shelf-life as per the defined parameters.
Financial Requirements
Bidders must submit their financial documents alongside their bid that include proof of financial stability and capability to fulfill the contract, including any necessary performance security as stipulated in the tender guidelines.
Document Submission Details
All required documents should be submitted in the specified format. Bidders are advised to adhere strictly to the submission methods designated in the tender documentation, ensuring that all submissions are complete and compliant with the guidelines.
Special Provisions
This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible MSEs may receive benefits such as price preferences and other forms of assistance as part of the government’s initiative to support smaller businesses. Bidders claiming these benefits must provide proof of their MSE or startup status.
Evaluation Process
The evaluation of bids will be conducted based on established criteria that assess the quality, price, and adherence to specifications. The evaluation process will prioritize compliance with technical specifications and overall value for money, ensuring the selected bidder can consistently deliver the required standards.
Delivery Locations
The successful bidder will be responsible for the delivery of Sterilized Milk to designated military establishments throughout the region as specified in the detailed tender documentation. Timely delivery is crucial to meet operational requirements.
Contact Information
For inquiries regarding this tender, bidders are encouraged to reach out to the Department of Defence Production. Please refer to the official channels outlined in the tender documentation for contact guidance to ensure accurate and efficient communication.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the appropriate licenses to operate in the food supply sector, specifically for dairy products. Bidders must also demonstrate prior experience in supplying milk or similar products to major stakeholders such as government bodies or large institutions.
The technical specifications for the sterilized milk must comply with IS 4238 standards. This encompasses various parameters related to quality, safety, microbiological content, and shelf-life. Bidders must be prepared to provide detailed documentation proving compliance with these specifications as part of their bid.
As part of the bidding process, an Earnest Money Deposit (EMD) may be required to ensure commitment from bidders. The specific amount and conditions related to the EMD will be specified in the tender documentation. Bidders should ensure that they comply with these requirements to qualify for bid consideration.
Bids must be submitted using the designated submission methods outlined in the tender documentation. It is critical that all documentation is complete, accurate, and formatted as specified to avoid disqualification. Bidders should follow the submission instructions carefully to ensure their bid is considered.
Yes, the tender provides specific benefits for Micro, Small, and Medium Enterprises (MSEs), including potential price preferences and assistance designed to facilitate access to government procurement. MSEs interested in these benefits must provide proof of their status and apply in accordance with the tender requirements.
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