Tender Title: Custom Bid for Services - AMC FOR EOT CRANES AND HOISTS FOR 3 YEARS
Tender Reference Number: GEM/2025/B/6158869
Issuing Authority/Department: Department of Defence Production, Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to procure Annual Maintenance Contract (AMC) services for EOT (Electric Overhead Travelling) Cranes and Hoists for a period of three years. The service provider will be responsible for ensuring that all cranes and hoists are maintained in optimal working condition, thus ensuring safety and efficiency in operations. This includes periodic inspections, preventive maintenance, and emergency repairs as necessary.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility requirements. Eligible entities include registered service providers with experience in managing and maintaining EOT cranes and hoists. Bidders must demonstrate their capability through prior contracts and relevant certifications.
Technical Requirements
Bidders must comply with all technical specifications outlined in the tender documentation. This includes:
- Detailed knowledge of EOT cranes and hoist systems.
- Capability to perform technical assessments and carry out necessary repairs as indicated by performance audits.
- Availability of skilled technicians certified in crane and hoist maintenance.
Financial Requirements
Bidders should demonstrate adequate financial capacity to perform the work required under this contract. Specific financial documents may be requested to validate the bidder's financial health and operational capability.
Document Submission Details
Complete tender submissions must be made electronically through the designated portal. Bidders are required to include all necessary documents, including but not limited to:
- Company registration and experience certificates
- Financial statements
- Technical qualifications of employees
Submission must adhere to the specified formats and guidelines as outlined in the tender instructions.
Special Provisions
This tender may contain provisions that benefit Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible vendors are encouraged to indicate their status during the bid submission to avail of possible benefits.
Evaluation Process
All submissions will undergo a stringent evaluation process to ensure only qualified bidders are selected. Bids will be evaluated based on:
- Compliance with technical requirements
- Financial capacity
- Past performance and experience in similar projects The evaluation criteria will emphasize quality, reliability, and previous performance.
Delivery Locations
Services will be rendered at specified sites defined by the Ministry of Defence, ensuring adherence to operational timelines and service protocols.
Contact Information
For additional inquiries or clarifications regarding this tender, prospective bidders are encouraged to refer to the official communication channels provided in the tender documentation.
Pursuing this opportunity provides a chance to engage in long-term service contracts which foster sustained relations with the Department of Defence Production. All participants are urged to thoroughly review the tender specifications and requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
13 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered service provider with prior experience in EOT cranes and hoists maintenance. Bidders should provide proof of their qualifications, such as relevant certifications and past project work that demonstrate their capability to meet the contract’s demands.
Interested bidders must possess relevant technical certifications that validate their expertise in handling EOT cranes and hoists. Typically, certificates from recognized institutions denoting proficiency in maintenance and safety standards are required. Documented experience with equipment similar to that stated in the tender is also essential.
Bid submissions should be prepared as outlined in the tender documentation. Accepted document formats usually include PDFs for proposals and Word documents for additional information. Bidders must ensure that all required documents are organized and submitted electronically through the designated online portal.
The Earnest Money Deposit (EMD) requirements are specified in the tender documentation. Bidders are usually required to submit a cash deposit or a bank guarantee as a form of security, demonstrating their commitment to the bidding process.
Yes, this tender may contain specific provisions that benefit Micro, Small, and Medium Enterprises (MSEs) and startups. MSEs are encouraged to indicate their status during the submission process to potentially qualify for preferential treatment in the evaluation process, adhering to local procurement regulations and policies.
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