Department of Defence Production Tender by Armoured Vehicles Nigam Limited (GEM/2025/B/6164057)

Tender Title: Office Suite Software (V2)
Reference Number: GEM/2025/B/6164057
Issuing Authority/Department: Department of Defence Production, Ministry of Defence

Scope of Work and Objectives

The Office Suite Software (V2) tender invites bids for the provision of comprehensive office suite software solutions aimed at enhancing productivity within the Department of Defence Production. This undertaking focuses on delivering state-of-the-art software that integrates various office functionalities, including document creation, data analysis, and team collaboration tools. The goal is to streamline operations and ensure that personnel have access to the best technological resources to perform their duties efficiently.

Eligibility Criteria

Bidders must meet specific eligibility requirements to participate in this tender. Prospective vendors should be registered entities with a valid business license. Moreover, bidders should have demonstrated capabilities in supplying similar office software solutions to government or corporate clients. Experience in handling software for defense or public sector operations will be considered an advantage. Furthermore, adherence to any applicable laws and regulations is essential.

Technical Requirements

The technical specifications for the software include compliance with modern data security standards, user-friendly interfaces, and compatibility with existing hardware and software systems used within the Department of Defence Production. Features such as cloud storage options, multi-device access, and frequent updates for improvements are also part of the required functionalities. Vendors should provide evidence of the software's performance, including testing results that prove its reliability and efficiency.

Financial Requirements

The financial requirements include the submission of a bid proposal that outlines the total cost of the software, including licensing fees, maintenance costs, and any additional expenditures. Vendors must provide competitive pricing while ensuring the quality of the software meets the technical standards set forth in this tender. Payment terms will be negotiated based on milestones established in the delivery timeline.

Document Submission Details

Bidders are required to submit their proposals electronically through the specified bidding platform. All documentation must be complete, including technical specifications, compliance certificates, and financial summaries. Incomplete submissions might lead to disqualification from the evaluation process. Vendors should ensure their bids are submitted before the specified deadline.

Special Provisions

The tender offers benefits to Micro, Small, and Medium Enterprises (MSEs) and provisions for start-ups, encouraging their participation. These benefits include financial concessions and simplified compliance processes that cater to smaller entities, aligning with governmental initiatives to promote local businesses.

Evaluation Process

The evaluation process will assess the submitted bids based on several criteria, including compliance with technical requirements, cost-effectiveness, and the vendor's experience in delivering similar solutions. A scoring system will rank bids, allowing the Department of Defence Production to select the best proposal to meet its needs effectively.

Delivery Locations

Delivery and implementation of the software will be primarily to the offices of the Department of Defence Production. Successful bidders will be required to facilitate installation and provide training to ensure effective use of the software.

Contact Information

For clarifications and additional inquiries regarding this tender, bidders are encouraged to reach out through the official channels provided on the bidding platform. Direct queries related to this tender are vital for understanding all requirements and ensuring that bids are comprehensive and compliant.