Department of Defence Production Tender by Armoured Vehicles Nigam Limited (GEM/2025/B/6015150)
Revolving Chair (V4),Revolving Chair (V4),Office Chair (V3),Cafeteria Chair,Cafeteria Chair,Writing
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Tender Title: Office Furniture Procurement
Reference Number: GEM/2025/B/6015150
Issuing Authority: Department of Defence Production, Ministry of Defence
Scope of Work and Objectives
The Department of Defence Production seeks to procure various office furniture items to enhance operational capabilities and improve employee comfort. The total quantity for this procurement is 1617 units, which includes a diverse range of furniture types such as Revolving Chairs (V4), Office Chairs (V3), Cafeteria Chairs, and essential workspace furniture pieces like Modular Tables, Executive Tables, and Steel Shelving Cabinets. The objective is to provide high-quality, functional products that meet the requirements of the Ministry of Defence, ensuring safety, comfort, and aesthetic appeal for the workplace.
Eligibility Criteria
To be eligible for bidding, potential suppliers must hold a valid registration as a legal entity and have a proven track record in supplying office furniture. Companies must also demonstrate compliance with local regulations and industry standards. Specific certifications or quality assurance documentation may be requested to substantiate eligibility.
Technical Requirements
Bidders must submit products that comply with the specifications as delineated in the tender documentation, adhering to the relevant Indian Standards such as IS 3312 and IS 7761 for furniture. Each product line must be certified for durability and quality, ensuring longevity in an office environment. Suppliers must also provide details on the manufacturing processes and materials used, guaranteeing that they meet the necessary safety and ergonomic standards.
Financial Requirements
Bidders are required to furnish a Bid Security Deposit in the form of an Earnest Money Deposit (EMD), the specifics of which will be outlined in the tender documents. Additionally, successful bidders may be required to submit a Performance Security after the award of the contract. Financial stability and the ability to meet payment terms stipulated by the Ministry of Defence must be demonstrated.
Document Submission Details
All submissions must be made through the specified electronic portal. Bidders must ensure that all required documents, including technical compliance, financial records, and requisite certifications, are uploaded in the stipulated format. Accepted document formats typically include PDF, DOC, or XLS as mentioned in the guidelines.
Special Provisions
The procurement process includes special provisions aimed at benefiting Micro, Small, and Medium Enterprises (MSEs) and startups. These entities are particularly encouraged to participate, with preferential evaluation metrics and reduced financial thresholds in bidding. Adherence to the 'Make in India' initiatives is also promoted, with a specific emphasis on local sourcing and procurement practices.
Evaluation Process
The evaluation of bids will be conducted based on several criteria, including compliance with technical specifications, financial viability, and delivery schedules. Bids will be assessed for their value proposition, ensuring that the total cost of ownership reflects a balance of price and quality. The selection process aims to identify the most capable and competitive providers.
Delivery Locations
Furniture items will be delivered to designated locations as specified by the Department of Defence Production. Bidders are responsible for ensuring timely deliveries to these locations and must include logistics plans in their proposals.
Contact Information
For further inquiries, potential bidders are encouraged to refer to the official website or contact the dedicated support teams as specified in the tender documentation. This ensures that all questions regarding the bidding process can be addressed effectively.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
16 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having a minimum prior experience in supplying similar office furniture, and compliance with local laws and quality standards. Bidders must demonstrate financial stability through required documents, along with valid certifications or accreditations that validate their eligibility to participate in the procurement process.
Bidders must possess quality certifications that meet the technical specifications outlined in the tender. It is mandatory to provide evidence of adherence to IS 3312 and IS 7761, alongside any other relevant safety and quality certifications. All required documents must be submitted in the stipulated formats to ensure consideration during the evaluation process.
The registration process for participating in this bid involves creating an account on the designated electronic procurement platform. Bidders must complete all necessary details, including business information and upload required documents. Successful registration will allow bidders to access the tender documents, submit bids, and follow through with the procurement process as specified.
The Earnest Money Deposit (EMD) is a financial security that bidders must provide to assure their seriousness in participating in the tender process. The exact amount and conditions related to the EMD, including how it should be submitted and refunded, will be detailed clearly in the tender documents to ensure a fair bidding process.
Yes, there are significant benefits for Micro, Small, and Medium Enterprises (MSEs) within the tender framework. MSEs are encouraged to participate, with streamlined processes, reduced payment thresholds, and favorable criteria during evaluation to facilitate their involvement in government procurement. Compliance with ‘Make in India’ policies will further benefit local producers and contribute to sustainable procurement practices.
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