Department of Defence Production Tender by Bharat Electronics Limited (bel) (GEM/2025/B/6136917)
Coffee Dispensing Machine (V2)
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Tender Title: Coffee Dispensing Machine (V2)
Tender Reference Number: GEM/2025/B/6136917
Issuing Authority: Department of Defence Production, Ministry of Defence
The Coffee Dispensing Machine (V2) tender focuses on the procurement of innovative coffee dispensing machines to meet the operational requirements of the Department of Defence Production. This tender is aimed at acquiring two units of state-of-the-art coffee dispensing machines that are designed to deliver quality beverage solutions in a convenient and efficient manner.
Scope of Work and Objectives
The primary objective of this tender is to procure high-quality coffee dispensing machines that ensure optimal functionality, ease of use, and reliability in performance. Vendors must provide machines that adhere to specific technical and operational standards, offering features that include but are not limited to:
- Automatic coffee brewing capabilities
- Configurations for various coffee types
- User-friendly interface
- Efficient energy consumption
Eligibility Criteria
To qualify for this tender, the bidders must meet the following eligibility requirements:
- Be a registered entity with appropriate authority.
- Demonstrate capability to provide the specified machines including after-sales service.
- Maintain compliance with safety standards and regulations pertinent to the operation of coffee dispensing machines.
Technical Requirements
The machines being procured must adhere to recognized quality standards and technical specifications which include but are not limited to:
- Maximum brewing capacity
- Brew temperature controls
- User interface designed for straightforward operations
- Certification for safety and quality control
Additional technical specifications are detailed in the tender documents which potential bidders must carefully review to ensure compliance.
Financial Requirements
Bidders are required to submit a detailed financial proposal that includes pricing for the machines, any supplementary costs associated with transportation, installation, and after-sales support. Pricing must be competitive and reflective of the specifications and features offered.
Document Submission Details
All bids must be submitted in accordance with the guidelines provided in the tender documentation. Bidders must ensure that all required documents are submitted in the accepted formats. A comprehensive list of submission documents and their formats can be found within the tender details.
Special Provisions
This tender includes special provisions aimed to encourage Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions may include relaxation of certain eligibility criteria, preference in bid evaluation, and supportive measures that promote the participation of smaller businesses in government procurement processes.
Evaluation Process
The evaluation of bids will be conducted systematically, emphasizing the following:
- Adherence to technical requirements and specifications
- Competitive pricing and financial viability
- Capacity for after-sales support and service
Bidders will be assessed based on a blended evaluation of quality and cost, with detailed weightage provided in the tender.
Delivery Locations
The successful vendors are required to deliver the coffee dispensing machines to designated locations set forth by the Department of Defence Production. Details regarding the specific locations will be provided within the final award notification.
Contact Information
For further inquiries regarding this tender, potential bidders are encouraged to refer to the official communication channels provided by the Department of Defence Production. It is advisable for bidders to avoid external sources and consult official tender documentation for accurate contact details.
In conclusion, this tender represents an opportunity for suppliers to contribute to the operational efficiency of the Department of Defence Production while showcasing innovative solutions in beverage dispensing technology. Bidders are encouraged to thoroughly review all aspects of the tender to ensure compliance and enhance their chances of successfully securing the contract.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity authorized to conduct business within the relevant sector. Bidders must demonstrate their capacity to supply the required coffee dispensing machines and ensure adherence to operational safety standards. Moreover, compliance with government procurement regulations is essential to qualify for consideration.
Bidders need to present various certifications that validate their eligibility and adherence to quality standards. Such certifications may include product quality assurance documents, compliance with safety regulations, and operational licenses pertinent to coffee dispensing machinery.
All documents must be submitted through the specified channels outlined in the tender. Bidders must ensure that their submissions adhere to the required formats, including pdfs or other approved file types, ensuring clarity and readability to facilitate the evaluation process.
The technical specifications for the coffee dispensing machines involve specific features such as customizable brew settings, energy-efficient operation, and advanced safety mechanisms. Bidders should reference detailed specifications within the tender documents to align their proposals with the department’s needs.
Yes, the tender provides specific provisions to encourage participation from MSEs. This includes potential relaxation of criteria for eligibility, favorable considerations during evaluation, and accessible support mechanisms aimed at enhancing the ability of smaller enterprises to compete effectively in the tendering process.
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