Tender Title: Custom Bid for Services - Regrinding of Spindle of HMT VMC 1200 Machine
Reference Number: GEM/2025/B/6139736
Issuing Authority/Department: Department of Defence Production, Ministry of Defence

The Department of Defence Production is inviting bids for the custom bid for services specifically aimed at the regrinding of the spindle of the HMT VMC 1200 machine. This tender seeks qualified vendors who can provide high-quality regrinding services to ensure the optimal performance of the specific equipment. The objective of this tender is to facilitate the maintenance and longevity of key machinery utilized within defense production sectors.

Scope of Work and Objectives

Vendors are required to provide complete regrinding services, which include the assessment of the spindle, regrinding to the necessary specifications, quality checks, and delivery of services within stipulated timeframes. Successful bidders are expected to have the infrastructure and expertise to handle all aspects of the regrinding process, ensuring that industry standards and regulations are adhered to.

Eligibility Criteria

To participate in this tender, bidders must meet the following eligibility criteria:

• Be a registered entity with the appropriate licenses and certifications.
• Have proven experience in providing machinery maintenance and repair services.
• Demonstrate technical capability with past project references, specifically related to spindle regrinding or similar services.

Technical Requirements

Vendors must comply with specified technical requirements, which include:

• Membership in relevant industry standards organizations.
• Certification implying adherence to quality benchmarks recognized in the defense and industrial sectors.
• Ability to provide evidence of previous work completed on similar machinery.

Financial Requirements

Bidders are required to submit a detailed financial proposal, ensuring transparency regarding costs associated with the regrinding services. This includes an evaluation of:

• Costs for labor, materials, and overheads.
• Any applicable taxes or additional fees.

Document Submission Details

All proposals must be submitted electronically through the designated platform in the accepted formats. Vendors should ensure that proposals include all necessary documentation that satisfies the eligibility and technical criteria outlined in this tender description.

Special Provisions

While this tender does not specifically highlight provisions for Micro, Small, and Medium Enterprises (MSEs) or Startups, bidders are encouraged to refer to local regulatory policies that may provide benefits.

Evaluation Process

The evaluation process for this tender will involve a thorough assessment based on:

• Compliance with eligibility requirements.
• Technical capabilities and experience verified through documented references.
• Financial competitiveness of the submitted proposal.

Bids will be evaluated on quality, feasibility, and cost-effectiveness with the potential to interview shortlisted bidders as required.

Delivery Locations

Services are expected to be delivered at the designated site outlined during the bidding process. Vendors must be prepared to transport equipment or personnel as needed for service provision.

Contact Information

For additional details and queries related to this tender, vendors are encouraged to refer to the official procurement portal or contact the Department of Defence Production directly.

This comprehensive description outlines the critical elements required for submitting a successful proposal for the Custom Bid for Services - Regrinding of Spindle of HMT VMC 1200 Machine.