Department of Defence Production Tender by Bharat Electronics Limited (bel) (GEM/2025/B/6172448)
FRESH AIR MODULE WITH HEPA FILTER_ 2103901670_ 10_ C39855401517
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Tender Title: Fresh Air Module with HEPA Filter
Reference Number: GEM/2025/B/6172448
Issuing Authority: Department of Defence Production, Ministry of Defence
The Department of Defence Production under the Ministry of Defence is inviting tenders for the procurement of Fresh Air Modules with HEPA filters. This tender is designed to promote the enhancement of air quality within critical environments, ensuring the provision of clean and filtered air.
Scope of Work and Objectives
The scope of work includes the supply, installation, and commissioning of Fresh Air Modules equipped with high-efficiency particulate air (HEPA) filters. These modules are essential for various installations within the defence sector, aiming to improve air quality and overall operational efficiency. The ultimate objective is to secure reliable and robust solutions that meet stringent performance criteria while adhering to legislative standards.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Be a legally registered entity within appropriate categories.
- Exhibit experience in supplying and installing similar air filtration systems.
- Have robust financial standing to support the contract obligations.
Technical Requirements
Bidders must ensure that the Fresh Air Modules comply with the specified technical requirements, which include:
- Incorporation of HEPA filters with a minimum efficiency rating of 99.97% at 0.3 microns.
- Energy-efficient performance to minimize operational costs.
- Adaptability to various environmental conditions as required by Defense specifications.
Financial Requirements
Bidders must demonstrate their financial capability to undertake the project. It is essential to provide detailed audited financial statements for the past two fiscal years. The financial proposal must outline the total cost, including any applicable taxes and charges.
Document Submission Details
All required documents must be submitted electronically via the specified government e-procurement platform. Submissions must include:
- Technical proposal detailing compliance with specifications.
- Financial bid containing a complete breakdown of costs.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups may benefit from benefits under this tender, subject to compliance with the respective government regulations. These entities are encouraged to participate as they contribute to fostering local innovation and manufacturing.
Evaluation Process
The evaluation process for this tender will follow a two-stage procedure:
- Technical Assessment: All submissions will be assessed for compliance with the technical specifications.
- Financial Evaluation: Only those bids meeting the technical criteria will proceed to the financial evaluation stage, where the pricing will be scrutinized.
Delivery Locations
Successful bidders must ensure delivery to predetermined locations as specified by the Department of Defence Production. Locations will be communicated during the contract award phase.
Contact Information
For any inquiries regarding this tender, please refer to the official communication channels provided during the tender release phase.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity within the stipulated categories (e.g., private limited, LLP), possessing experience in supplying and installing similar Fresh Air Modules, and having adequate financial resources to meet the contract obligations. Additionally, bidders must also comply with all local regulations and standards set forth by the Department of Defence Production.
The required technical specifications for the Fresh Air Modules include HEPA filters with a minimum efficacy of 99.97% at 0.3 microns. Furthermore, modules should exhibit energy-efficient design and adaptability to various operational environments. Compliance with these standards ensures optimal air quality necessary for defence applications.
Bidders must demonstrate robust financial standing by providing detailed audited financial statements from the past two fiscal years. The financial proposal must indicate the total cost of the Fresh Air Modules, inclusive of taxes and other charges. This financial transparency is crucial for evaluating the viability of a bid.
All submissions must be completed electronically through the dedicated e-procurement platform provided by the Department of Defence Production. Bidders must ensure all required documents are prepared in the prescribed format, ensuring compliance with submission guidelines to facilitate a smooth bidding process.
Yes, MSEs are encouraged to participate as this tender includes provisions that offer advantages to MSEs and startups. These benefits may come in the form of relaxation of certain technical requirements, reduced submission fees, or priority during evaluation processes. This initiative aligns with government policies to foster local entrepreneurship and manufacturing.
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