Tender Title: Vehicle Hiring Service - Per Vehicle-Day Basis
Tender Reference Number: GEM/2025/B/6140183
Issuing Authority/Department: Department of Defence Production, Ministry of Defence

Scope of Work and Objectives

The Vehicle Hiring Service tender is aimed at securing reliable transportation on a per vehicle-day basis, specifically for hatchback vehicles. The service encompasses the provision of vehicles for local use, covering a distance allowance of 80 kilometers along with a 10-hour service window in a round trip context. The primary objective is to enable the Department of Defence Production to maintain effective mobility for operational needs.

Eligibility Criteria

To participate in this tender, bidders must meet several eligibility requirements. Registered entities in the relevant fields of service provision with verified operational history are encouraged to apply. Bidders must demonstrate their capability by providing past performance records and relevant certifications that highlight their experience in vehicle hire services.

Technical Requirements

Bidders must meet specific technical requirements, including the availability of the required vehicle category—hatchbacks—and must adhere to safety and maintenance standards set forth in the industry. The vehicles are expected to be well-maintained and compliant with government regulations regarding vehicle safety and passenger transport.

Financial Requirements

Financial capability is crucial for bidders. Interested parties must present evidence of sound financial footing, including valid bank statements, previous contracts, and any other relevant financial documents. Pricing must be competitive and transparent, showcasing the price per vehicle per day as well as any other associated costs that may arise during the contract period.

Document Submission Details

Bidders must submit their proposals through the designated electronic procurement platform associated with the GEM system. The submission should include all required documents—a detailed proposal, eligibility proofs, financial documents, and any specific compliance certificates mandated by the Ministry of Defence.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provisions may be in place to support new startups. This initiative is part of the government's broader commitment to fostering growth and opportunity in the local business ecosystem.

Evaluation Process

The evaluation of bids will be conducted based on a systematic analysis of technical and financial proposals. Emphasis will be placed on the quality of service offered, adherence to specifications, and overall cost-effectiveness, ensuring the selected bidder meets the demands of the contract thoroughly.

Delivery Locations

All services will be required within the jurisdiction stipulated by the Department of Defence Production, ensuring effective mobility in various operational areas as designated in the contract.

Contact Information

For further inquiries regarding the tender, prospective bidders are encouraged to reach out through official communication channels associated with the Department of Defence Production.

This tender opportunity aims to ensure that qualified service providers can contribute to the operational efficiency of the Ministry of Defence while promoting engagement with local businesses and service providers.