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Department of Defence Production Tender by Bharat Electronics Limited (bel) (GEM/2025/B/6148270)

2 TYPES OF CISCO IP PHONES

Krishna, Andhra pradesh
Goods
Qty:30
Department of Defence Production Tender by Bharat Electronics Limited (bel) (GEM/2025/B/6148270)

Tender Timeline

Tender Issue
April 17, 2025 at 4:29 PM

Overview

The Ministry of Defence, through the Department of Defence Production, has released a tender for the procurement of 2 Types of Cisco IP Phones under reference number GEM/2025/B/6148270. This initiative aims to enhance communication capabilities required for various operational processes within the ministry, ensuring that the workforce is equipped with modern and efficient telephony solutions.

Scope of Work

The scope of this tender includes the supply of a total of 30 Cisco IP Phones. Bidders are expected to provide high-quality products that meet the specified technical requirements, as well as demonstrate an understanding of the communication needs pertinent to the Department of Defence.

Eligibility Criteria

Bidders must meet the following eligibility requirements to qualify for participation:

  1. Registration as a corporate entity or partnership firm.
  2. Compliance with all statutory obligations, including existing telecommunications regulations.
  3. Previous experience in supplying telecommunication equipment, specifically Cisco products, is highly desirable.

Technical Requirements

The technical specifications for the Cisco IP Phones must include features such as:

  • High-definition voice clarity
  • Compatibility with existing communication systems
  • Programmable feature keys
  • Support for power over Ethernet (PoE)

Bidders should provide detailed specifications and any relevant certifications to ensure compliance with industry standards.

Financial Requirements

Bidders are required to demonstrate the financial capability to execute the contract, which may include submitting documents such as:

  • Bank statements for the last financial year
  • Proof of past project high-value supplies

Document Submission Details

All proposals and supporting documents must be submitted electronically through the designated procurement portal. Bidders are encouraged to review the submission guidelines carefully to ensure compliance with the required formats and methodologies.

Special Provisions

Special provisions are established to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups:

  • MSEs will receive priority consideration during the evaluation process, incentivizing their engagement in government procurements.
  • Startups registered under applicable regulations may also benefit from relaxed eligibility criteria to promote innovation.

Evaluation Process

Bids will be evaluated based on a combination of factors, including technical specifications, compliance with eligibility criteria, financial viability, and overall value offered. The evaluation aims to ensure the best possible procurement outcome for the Ministry of Defence.

Delivery Locations

The successful bidder must be prepared to deliver the Cisco IP Phones to specified locations as provided in the tender documents. Timely delivery and installation, where applicable, are critical components of contract compliance.

Contact Information

For further inquiries regarding this tender, participants may contact the issuing authority through the procurement portal provided in the documents. Please note that all communications should be formal and in adherence to the established protocols.

This tender is a significant opportunity for suppliers specializing in telecommunication equipment and aims to foster a robust supply chain capable of meeting the needs of the Department of Defence.

General Information

Item Category
2 TYPES OF CISCO IP PHONES
Ministry Name
Ministry of Defence
Department Name
Department of Defence Production
Organisation Name
Bharat Electronics Limited (bel)
State
Andhra pradesh
City
Krishna

Financial Information

Bid Offer Validity
180 (Days)
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

3 Documents
GeM-Bidding-7748637.pdfMain Document
Technical Specification/Buyer Specification DocumentTECHNICAL TECHNICAL
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • OEM Authorization Certificate
  • Additional Doc 1 (Requested in ATC)
  • Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity, maintaining compliance with relevant telecommunications regulations, and preferably having prior experience supplying Cisco products. Bidders must also demonstrate their capacity to fulfill contractual obligations.

The technical specifications for the Cisco IP Phones required in this tender must include features like high-definition voice quality, compatibility with existing communication frameworks, and support for power over Ethernet (PoE). Documentation detailing these specifications should accompany the bid.

Documents must be submitted electronically through the designated procurement portal. It is crucial to adhere strictly to the specified submission methods to ensure that all documents are received and evaluated accurately.

Bidders must demonstrate their financial capacity by providing recent bank statements and proof of past project supplies. Additionally, a performance security may be required, which ensures that the contractor adheres to the terms and conditions set forth in the contract.

Yes, the tender includes special provisions that prioritize MSEs and startups, allowing them to participate with potentially relaxed eligibility criteria, thus fostering innovation and inclusivity in public procurement processes.

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