Tender Title: Mounting of Reduction Gear Unit with Electric Speedometer Sending Unit Assembly
Reference Number: GEM/2024/B/5621700
Issuing Authority: Department of Defence Production, Ministry of Defence

The principal objective of this tender is to procure 56 units of the Mounting of Reduction Gear Unit with Electric Speedometer Sending Unit Assembly (Item Code: 172.44.003CB-ACB). This tender is pivotal for enhancing operational mechanisms within defense platforms through the integration of advanced equipment that ensures accurate speed measurements and improved gear performance.

Scope of Work and Objectives

The scope of work involves the supply, installation, and commissioning of the mounting of reduction gear units fitted with a speedometer sending unit. The successful bidder will be expected to ensure that all components conform to the necessary specifications and quality standards that are outlined in the tender documents. The key objectives are to:

• Ensure timely delivery and installation of high-quality equipment.
• Enhance the reliability and performance of defense hardware.
• Comply with all applicable regulations and standards.

Eligibility Criteria

To be considered for this tender, bidders must meet the following eligibility criteria:

• Must be a registered entity with a valid GST number.
• Should provide all required certificates as outlined in the Additional Terms and Conditions (ATC).
• Bidders opting for exemptions from experience/turnover criteria should submit supporting documentation for eligibility evaluation.

Technical Requirements

The technical requirements for bidders include:

• Comprehensive knowledge and expertise relevant to the manufacture and supply of the specified equipment.
• Adherence to quality standards and specifications as outlined in the tender documentation.
• Any modifications or repairs needed during installation must be supported with warranty guarantees.

Financial Requirements

A total Earnest Money Deposit (EMD) of INR 16,876 is required to participate in the bidding process. Furthermore, bidders must demonstrate financial capability to fulfill the contract and comply with certain payment terms, which will be elaborated in the contract.

Document Submission Details

Bidders must submit the following documents as part of their bid:

1. Certificate as requested in the ATC.
2. Additional Documents 1, 2, and 3 as requested in the ATC.
3. Any additional documents supporting exemption claims from experience or turnover criteria.

All bids must be submitted via the GeM portal, and hard copies should not be sent unless specified.

Special Provisions

The tender includes provisions for Micro, Small, and Medium Enterprises (MSEs), allowing for exemptions from the experience criteria, enabling participation in a more inclusive manner. Additionally, provisions for startups will also be acknowledged.

Evaluation Process

The evaluation of bids will be performed on a total value-wise evaluation method. All submissions must conform to the guidelines provided, and the lowest acceptable bid will be prioritized based on compliance with technical and financial requirements.

Delivery Locations

Deliveries are to be made to specified locations within India as directed by the Department of Defence Production. Exact delivery addresses will be communicated post-evaluation of bids.

Important Notes

• Businesses must ensure compliance with applicable regulations including 'Make in India' policies encouraging local manufacturing and procurement.
• An arbitration clause is included per the Department of Expenditure guidelines, emphasizing fair resolution of disputes without routinely including such clauses in contracts.

Contact Information: The contact information for further inquiries will be available in the tender document, ensuring bidders can clarify doubts ahead of submissions.

All potential bidders are encouraged to download and review the complete tender document available here. This tender aims to provide fair opportunities while enhancing capability through strategic procurement.