The tender titled GEM/2025/B/6158131 is issued by the Department of Defence Production, under the Ministry of Defence. This tender encompasses a Biennial rate contract for regular Civil & Electrical Maintenance of GSL assets outside the yard, for the duration of 2025 to 2027.
Scope of Work and Objectives
The primary objective of this tender is to establish a reliable and efficient service contract that will ensure the ongoing maintenance of civil and electrical assets located outside the GSL yard. The contract will cover a variety of tasks that ensure the proper functioning and upkeep of these facilities to facilitate the operational readiness of the Defence production units. Tasks may include routine inspections, repairs, installations, upgrades, and emergency responses to maintain uninterrupted service and functionality.
Eligibility Criteria
To be considered eligible for participation in this tender, bidders must meet specific eligibility requirements including being a legally registered entity. Relevant experience in civil and electrical maintenance services is also required. Bidders are encouraged to have a proven track record in delivering complex maintenance contracts, particularly within defence or government sectors.
Technical Requirements
Bidders must comply with technical specifications that include:
- Qualified technical staff with relevant certifications
- Adequate tools and equipment necessary to perform the maintenance tasks
- Strict adherence to industry standards and best practices in civil and electrical works
- Capability to handle emergency maintenance requests promptly
Financial Requirements
Bidders are expected to demonstrate financial stability and should provide the necessary financial documents as proof of their economic capability to undertake this contract. This includes providing balance sheets, profit and loss statements, and other relevant documentation that exhibits a healthy financial status.
Document Submission Details
All required documents must be submitted in the prescribed format as outlined in the tender documentation. Bidders should ensure that all submissions are uploaded to the relevant platform before the deadline to avoid disqualifications. A comprehensive checklist of necessary documents is provided in the tender documents.
Special Provisions
There are special provisions for Micro, Small, and Medium Enterprises (MSEs) to encourage participation. The tender documents outline specific benefits available to MSEs that help foster an inclusive procurement process.
Evaluation Process
The evaluation of proposals will follow a structured process, focusing on both technical and financial criteria. Bids will be assessed on their compliance with the eligibility criteria and their capability to meet the technical specifications defined. The evaluation team may conduct interviews or site visits to verify the claims made in the bid submissions.
Delivery Locations
Services are required to be performed at specified locations designated by the Department of Defence Production. Detailed maps, access points, and any restrictions will be provided in the supplementary tender documentation to assist bidders in crafting precise proposals.
Contact Information
For inquiries regarding this tender, interested parties are encouraged to check the official website or the appropriate procurement platform for any updates, as direct contact details are not provided in the tender documentation.
In summary, this tender is a vital opportunity for capable contractors to contribute to national security through reliable maintenance services. Compliance with all outlined requirements is critical for successful submission, and the evaluation process is designed to ensure that only the most qualified bidders are awarded the contract. Interested parties are advised to prepare thorough and complete proposals ensuring adherence to all guidelines.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, proven experience in civil and electrical maintenance, and compliance with pertinent regulatory standards. Bidders should provide documentation evidencing their capability and past performance in delivering similar services, especially within the defence sector.
Eligible bidders are required to submit various certificates including valid registration with relevant authorities, quality certification such as ISO, and proof of professional qualifications for technical staff involved in the maintenance activities. These documents ensure that the bidder meets the necessary quality and competency standards for executing the contract.
Documents can be submitted electronically through the designated procurement platform specified in the tender documentation. It’s essential to ensure that all documents are formatted correctly, typically in PDF or Word formats, and are submitted prior to the deadline to guarantee evaluation.
Bidders are required to submit an Earnest Money Deposit (EMD) along with their bid to demonstrate seriousness in their proposal. The specific amount and terms regarding EMD are indicated in the tender documents. Additionally, a performance security may also be required upon contract award, which is usually a percentage of the contract value.
Yes, the tender includes clear benefits for Micro, Small, and Medium Enterprises (MSEs) which may include price preference, simplified qualification criteria, and exemptions from certain requirements. MSEs are encouraged to review these provisions closely to fully capitalize on the support offered in this procurement process.
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