Tender Title: Supply, Installation, Testing, and Commissioning of VRF Type HVAC (LSTK Basis)
Tender Reference Number: GEM/2025/B/6134796
Issuing Authority/Department: Department of Defence Production, Ministry of Defence
Scope of Work and Objectives
The primary objective of this tender is to solicit proposals for the Supply, Installation, Testing, and Commissioning of VRF (Variable Refrigerant Flow) Type HVAC systems on a Lump Sum Turnkey (LSTK) basis. The scope includes the following key deliverables:
- Comprehensive supply of VRF HVAC units
- Installation of the HVAC systems to ensure optimal operational effectiveness
- Testing of the installed systems to meet industry standards
- Commissioning of the HVAC systems for functionality and performance assurance
The aim is to enhance environmental control through the provision of efficient heating and cooling solutions designed for diverse spaces.
Eligibility Criteria
To qualify for participation, bidders must meet the following eligibility requirements:
- Must be a registered legal entity
- Proven experience in the supply and installation of HVAC systems
- Proper documentation of prior successful projects that reflect capability in handling similar scopes
- Financial stability demonstrated through recent financial statements
Technical Requirements
Bidders are expected to adhere to stipulated technical specifications, which include:
- Compliance with relevant IS (Indian Standards) for HVAC systems
- Ensure that the proposed systems are energy-efficient and meet environmental regulations
- The ability to provide maintenance support and warranties for the installed systems
Financial Requirements
Bidders must present comprehensive financial proposals including:
- Clear pricing details for all components of supply and installation
- Terms and conditions regarding payment schedules
- Inclusion of any applicable taxes and duties
Document Submission Details
All interested bidders are invited to submit their bids through the designated submission portal. Required documents include:
- Technical proposals outlining specifications and methodologies
- Financial proposals detailing cost breakdowns
- Compliance documents that demonstrate adherence to eligibility criteria and technical requirements
Special Provisions
This tender may include beneficial provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, aimed at encouraging participation from small businesses. These provisions may include:
- Relaxed eligibility requirements
- Financial incentives or support in the form of subsidies
Evaluation Process
The evaluation of bids will follow a structured methodology, which includes:
- Preliminary assessment of compliance with eligibility criteria
- Detailed technical evaluation based on technical submissions
- Financial bid comparison for the most economical option that meets specified criteria
Delivery Locations
The delivery and installation of the HVAC systems will be conducted at specified locations as outlined in the tender document, emphasizing logistical efficiency.
Contact Information
For additional queries or clarifications regarding this tender, bidders are encouraged to utilize the official channels of communication provided in the tender posting.
In conclusion, this tender for the Supply, Installation, Testing, and Commissioning of VRF Type HVAC systems is a significant opportunity for qualified vendors in the HVAC industry to participate in a government project, aimed at enhancing defense facilities' operational environments. Potential bidders are urged to prepare comprehensive proposals that meet both technical and financial requirements laid out in this tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participation in this tender include that the bidder must be a registered legal entity and demonstrate proven experience in the supply and installation of HVAC systems. Furthermore, bidders are required to present detailed documentation of prior projects similar in scope and must show financial stability through recent financial statements. Compliance with relevant standards and regulations is crucial to meet the requirements set forth by the issuing authority.
For successful participation in the tender, bidders need to submit a thorough set of documents, which includes a technical proposal outlining specifications, methodologies, and any required certificates that demonstrate compliance with standards. Additionally, a comprehensive financial proposal detailing pricing structures and terms for payment must be included. All documents should be submitted via the designated online portal in accepted formats such as PDF and Microsoft Word.
Bidders should be prepared to provide a performance security as outlined in the tender documents. This typically includes a monetary guarantee, such as a bank guarantee or a fixed deposit, which ensures adherence to the terms of the contract once awarded. The exact percentage and duration of this performance security will be specified in the documentation provided with the tender.
Bids for the tender will be evaluated through a predefined process that includes the initial assessment of compliance with eligibility criteria and a thorough examination of the technical specifications. This is followed by the analysis of financial proposals to determine the most competitive bid that meets the technical and quality standards required. Key factors in bid evaluation will include pricing, efficiency, and adherence to local procurement rules.
Micro, Small, and Medium Enterprises (MSEs) will receive several benefits in this tender, including potential concessions in eligibility criteria and financial incentives or support. These provisions aim to foster a more inclusive bidding process, allowing smaller entities and startups to compete effectively within the framework of the tender while compliant with ‘Make in India’ policies that encourage local manufacturing.
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