Tender Title: HVLS FAN 24 FEET - BEMLPA1607
Reference Number: GEM/2025/B/6165234
The Department of Defence Production, under the Ministry of Defence, is inviting bids for the procurement of HVLS Fans measuring 24 feet, under the tender reference number GEM/2025/B/6165234. The objective of this tender is to source high-quality HVLS fans that ensure effective air circulation in large indoor spaces. The successful bidder will provide a total quantity of 30 units, tailored to meet specific performance requirements, while adhering to the strict standards and specifications set forth in this tender.
Scope of Work and Objectives
The primary objective of this tender is the supply, installation, and commissioning of HVLS Fans capable of enhancing air circulation in extensive facilities such as manufacturing plants, large warehouses, or any vast indoor setting. The selected supplier will be responsible for providing fans that not only meet operational standards but also ensure energy efficiency and durability throughout their lifecycle.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Bidders should be registered entities under applicable laws.
- Proven experience in manufacturing or supplying large HVAC equipment, preferably with prior contracts in similar projects.
- Financial stability to handle the order, which may require an upfront investment.
Technical Requirements
The technical specifications for the HVLS fans include:
- Diameter: 24 feet
- Motor wattage and efficiency ratings aligning with energy standards.
- Features for noise reduction and operational reliability.
- Compliance with all relevant industry standards for safety and performance.
Financial Requirements
Bidders are required to submit a comprehensive financial breakdown of the offer. This includes:
- Pricing per unit.
- Any additional charges related to installation and commissioning.
- Annual maintenance options.
Document Submission Details
Interested parties must submit their proposals through the designated online platform specified in the tender documentation. All relevant documentation must be duly completed and submitted before the deadline to ensure eligibility for consideration.
Special Provisions
This tender will contain specific benefits for Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible bidders may receive preferential treatment during the evaluation process and financial concessions as part of the government’s aim to promote local enterprises.
Evaluation Process
The evaluation of bids will be based on a combination of technical and financial assessments. Bids will be scored on how well they meet the technical specifications, overall cost, the supplier's experience, adherence to quality standards, and after-sales service proposals.
Delivery Locations
The delivery of the HVLS fans will primarily take place at designated government facilities and centers as specified in the tender. Suppliers must ensure timely delivery and installation as per the stipulated requirements.
Contact Information
For inquiries related to the tender, bidders are encouraged to refer to the official portal for the most recent updates and contacts associated with the Department of Defence Production. It is essential to maintain communication through official channels.
The HVLS FAN 24 FEET - BEMLPA1607 tender invites innovative solutions that meet the performance, energy efficiency, and reliability expectations of the department. Vendors with a solid track record in similar projects are encouraged to participate, ensuring that all details are in accordance with the outlined specifications in the tender document.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with proof of experience in manufacturing or supplying HVAC equipment. Bidders must demonstrate financial stability and must have the capability to fulfill orders for large equipment.
Bidders are usually required to submit certificates that demonstrate compliance with technical specifications, including safety standards, performance certifications, and quality assurance certifications relevant to HVAC fan manufacturing.
The registration process will require bidders to submit specific documentation online, including company registration details, past performance records, and relevant technical specifications. Compliance with document formats specified in the tender is essential for a smooth registration process.
Bidders must submit an Earnest Money Deposit (EMD), which assures commitment to the bidding process. Further financial securities may be prescribed as performance guarantees post-award of the contract, ensuring adherence to terms.
Yes, the tender provides specific advantages and considerations for MSEs, allowing for a more inclusive bidding process. MSEs may enjoy relaxation in eligibility criteria and favorable evaluation points emphasizing local production and procurement policies.
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