Tender Title: Long Service Medal
Tender Reference Number: GEM/2025/B/6111812
Issuing Authority/Department: Department of Defence Production, Ministry of Defence
Overview
The Department of Defence Production under the Ministry of Defence invites submissions for the procurement of Long Service Medals. This tender seeks to source a total of 722 Long Service Medals aimed at recognizing the dedication and service longevity of personnel within the defense sector. The scope of work encompasses the design, manufacture, and supply of quality medals that meet specified criteria set forth by military standards.
Objectives
The primary objectives of this procurement are:
- To ensure timely delivery of Long Service Medals to honor service personnel.
- To maintain high-quality standards that reflect the values of the Department of Defence.
- To facilitate ongoing recognition initiatives that bolster morale among service members.
Scope of Work
The scope of work includes but is not limited to:
- Production of 722 Long Service Medals according to provided specifications.
- Adhering to aesthetic and functional quality expectations.
- Compliance with applicable regulations and timelines as outlined in the tender documents.
Eligibility Criteria
Potential bidders must meet the following eligibility criteria:
- Registered as a legal entity capable of manufacturing and supplying medals.
- Experience in supplying military or similar decorative awards.
- Proven track record in timely delivery and quality assurance.
Technical Requirements
The technical requirements for the Long Service Medals include:
- Specification adherence for medal dimensions, weight, and material (e.g., metals, finishes).
- Quality assurance protocols throughout the production process.
- Compliance with any applicable military or safety standards.
Financial Requirements
Bidders must demonstrate the financial soundness necessary to handle the contract, including:
- Submission of financial statements for the past three years.
- Evidence of sufficient insurance coverage.
Document Submission Details
Prospective bidders are required to submit the following documents:
- Detailed proposal including technical specifications and financial bids.
- Relevant certifications proving capability to fulfill the tender’s requirements.
- Any additional documentation as specified in the tender form.
Special Provisions
- The tender supports benefits for Micro, Small, and Medium Enterprises (MSEs) and encourages participation from startups aiming to fulfill the government’s objectives regarding inclusive procurement.
- Compliance with the 'Make in India' initiative is strongly encouraged, promoting local manufacturing.
Evaluation Process
Bids will be evaluated based on:
- Compliance with eligibility and technical requirements.
- Detailed assessment of financial proposals and pricing.
- Capability track record and past performance on similar contracts.
Delivery Locations
The awarded vendor will be responsible for the timely delivery of the Long Service Medals to designated locations as instructed by the Department of Defence. The exact delivery points will be communicated post-award.
Contact Information
For inquiries, please contact the issuing authority's support team, details of which will be provided during the tender briefing sessions or upon requesting tender documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with experience in manufacturing and supplying military decorations. Bidders must demonstrate a proven track record of timely delivery and are required to submit relevant registrations and certifications alongside their bids.
Bidders must adhere to the specific technical specifications outlined in the tender documents, including dimensions, materials required for production, quality assurance protocols, and adherence to military standards, showcasing robust manufacturing capabilities.
Yes, bidders are expected to comply with performance security requirements as stipulated. This typically involves providing a security deposit or bank guarantee as a part of the tender submission that ensures contract fulfillment.
The preferred submission methods include electronic submission via the designated government portal. Bidders must ensure that all documents are in accepted formats, usually pdf or other specified digital formats, and aligned with the submission guidelines.
MSEs are encouraged to participate in this tender, benefiting from provisions such as easier eligibility criteria and potentially favorable evaluations. Adherence to the Make in India initiative is also an advantage, aiding in local economic support and development.
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