Tender Title: Supply of Automatic Drilling Units and Drill Bits
Reference Number: GEM/2025/B/6174601
Issuing Authority/Department: Department of Defence Production, Ministry of Defence
The Department of Defence Production is inviting bids for the supply of Automatic Drilling Units and associated Drill Bits with specifications classified under the category of AUTOMATIC DRILLING UNIT 5-6, DRILL BIT 5H11, DRILL BIT 6H11. The objective of this tender is to procure high-quality equipment that meets the operational needs of the Ministry of Defence, ensuring technical efficiency and reliability.
Scope of Work and Objectives
The scope of work encompasses the procurement of 166 Automatic Drilling Units along with drill bits (5H11 and 6H11) designed for optimal performance in defense applications. The selected vendors are expected to ensure adherence to specified technical requirements, quality standards, and delivery timelines.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility criteria:
- Must be a registered entity capable of executing the contract.
- Previous experience in similar projects will be advantageous.
- Bidders must provide valid certifications and compliance documents, demonstrating their ability to meet technical specifications.
Technical Requirements
Bidders must adhere to specific technical requirements relevant to the automatic drilling units and drill bits. This includes:
- Compliance with industry standards for manufacturing.
- Provision of essential technical specifications highlighting the operational effectiveness and durability of the items.
- Documentation proving the capability to deliver and maintain the equipment.
Financial Requirements
Bidders must demonstrate robust financial standing to support their proposal. As part of the financial requirements, interested parties should include:
- Audited financial statements of the last three years.
- Details on pricing proposals, including any applicable taxes and additional costs.
Document Submission Details
All documents pertaining to the tender must be submitted electronically via the designated portal as outlined in the tender instructions. Submissions should include:
- Completed technical and financial bids.
- Required certificates and statuary compliance documents.
- Any additional information that strengthens the proposal.
Special Provisions
The tender includes provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation in the procurement process. Benefits to these entities will include preferential treatment in evaluation and potentially lower financial thresholds for participation.
Evaluation Process
The evaluation process will be carried out in a structured manner, where submissions will be shortlisted based on compliance with the technical specifications and overall financial competitiveness. The authorities will evaluate bids based on clarity, adherence to national standards, and previous vendor performance.
Delivery Locations
The delivery of the awarded equipment needs to be coordinated through specific locations as designated by the Ministry of Defence. Vendors should ensure logistical capabilities to meet delivery timelines.
Contact Information
For inquiries regarding the tender, potential bidders are encouraged to reach out to the Department of Defence Production. Specific contact information will be disclosed during the bid submission process to ensure streamlined communication.
It is important to follow all outlined requirements and describe the unique attributes of the equipment offered, ensuring adherence to the specified technical and financial criteria. Failure to fulfill any submission elements may disqualify a proposal from consideration.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity compliant with industry standards and possessing prior experience in similar procurement tasks. Bidders must provide valid certifications that demonstrate their capability and readiness to meet technical specifications outlined in the tender.
Participating bidders are required to submit relevant certifications that include compliance with industry quality standards, proof of prior experience in similar contracts, and financial statements that establish their business’s financial stability and capacity to fulfill the order.
To register, bidders must visit the designated bid submission portal, create an account, and complete the registration process by filling in the required details and submitting initial documents that confirm eligibility and compliance with the tender’s financial and technical criteria.
The Earnest Money Deposit (EMD) typically requires bidders to submit a specified amount alongside their proposal to demonstrate serious intent. The amount and details regarding the payment method will be specified in the tender documents, and it should be submitted in the designated format specified for compliance.
Yes, the tender includes specific benefits for Micro, Small, and Medium Enterprises (MSEs). Provisions may include relaxed eligibility criteria, preferential evaluation, and financial support to encourage participation, aligning with the government’s policy to uplift small-scale industries and startups in public procurement.
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