Tender Title: Annual Maintenance Contract for Automatic Elevator Lift
Tender Reference Number: GEM/2025/B/6163731
Issuing Authority: Department of Defence Production, Ministry of Defence
The Annual Maintenance Contract (AMC) for Automatic Elevator Lift is initiated to ensure the operational efficiency and safety of the elevators located at OFMK No. 4673, specifically situated in the administrative building. This contract includes scheduled maintenance, quick repairs, and regular inspections along with necessary technical support for a duration of two years as specified in the enclosed scope of work in Annexure A.
Scope of Work and Objectives
The primary objective is to maintain the operational efficiency of the automatic elevator system. The successful bidder will be expected to perform:
- Regular preventative maintenance as per the detailed schedule laid out in Annexure A.
- Handling of any breakdowns or emergencies to ensure minimal downtime.
- Providing inspection and testing services to assure compliance with safety protocols.
Eligibility Criteria
Bidders must comply with eligibility requirements including but not limited to:
- Being a registered entity in India.
- Having experience in providing similar services for a minimum duration.
- Possession of necessary local and industry-specific licenses.
Technical Requirements
Bidders must provide evidence of technical competencies including:
- Knowledge of elevator maintenance protocols and safety standards.
- Availability of trained personnel for maintenance and emergencies.
- Understanding of required tools and machinery for efficient service delivery.
Financial Requirements
Bidders will be required to submit:
- Audited financial statements for the last three fiscal years.
- Proof of having sufficient financial capacity to undertake the contract.
Document Submission Details
All proposals must include:
- A technical proposal addressing all requirements outlined in this tender.
- Financial bid conforming to the laid guidelines.
- Relevant certificates and documents to show compliance with the eligibility criteria.
Proposals should be submitted through the designated electronic platform as per the provided submission guidelines.
Special Provisions
This tender encourages bids from Micro, Small, and Medium Enterprises (MSEs) and startups, promoting inclusive participation. Documentation proving MSE registration or startup status should be attached.
Evaluation Process
Evaluation of bids will take place in a multi-stage process:
- Technical Evaluation: Assessment of the technical proposals against eligibility criteria.
- Financial Evaluation: Review of financial bids that qualify from the technical stage.
- The final decision will be made based on the combined technical and financial scores.
Delivery Locations
Services are to be rendered at OFMK No. 4673 located in the administrative building.
Contact Information
For any inquiries, please direct communication to the relevant department (contact details available through official channels).
This tender seeks to ensure that the elevator systems are maintained to a high standard, reflecting the commitment to safety and operational efficiency within the Ministry of Defence.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under relevant Indian laws. It is necessary for bidders to have past experience in providing elevator maintenance services and to hold applicable licenses. Compliance with local regulations, financial capacity, and proven track record in service delivery are also critical factors in establishing eligibility.
Bidders must provide various certificates during submission, including registration certificates, proof of experience, and industry-specific licenses. Additionally, any certification indicating compliance with local safety standards for elevator maintenance should be included to assure the authority of the bidder’s capability.
The registration process is facilitated through the online bidding platform. Bidders must create an account and submit the required documentation, including their business registration and relevant compliance certificates. It is crucial to ensure all paperwork adheres to specific guidelines outlined in the tender documentation for successful registration.
Bidders must submit their financial statements for the last three fiscal years, showcasing their economic stability. Information on the ability to meet financial obligations under the contract, including performance security deposit details, must also be provided to ensure adequate financial backing.
Yes, this tender has specific provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible bidders can avail themselves of benefits under government policies that encourage their participation in large-scale contracts. Documentation confirming the MSE status or startup registration should be submitted to qualify for these provisions.
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