Tender Title:

CONFERENCE TABLE WITH 05 NOS. (METAL POWDER COATED) SPECIFICATION ATTACHED AT (ANNEXURE-'A')

Reference Number:

GEM/2025/B/6149490

Issuing Authority/Department:

Department of Defence Production, Ministry of Defence

Scope of Work and Objectives:

The purpose of this tender is to procure Conference Tables of high quality, specifically 5 units of metal powder-coated tables. These tables must comply with the specifications detailed in Annexure-A. The scope encompasses not only the supply of the tables but also adherence to quality standards to ensure durability and functionality in various conference settings.

Eligibility Criteria:

Bidders are required to meet specific eligibility criteria which include being a legally registered entity capable of manufacturing or delivering the specified furniture items. All prospective vendors must demonstrate experience in supplying similar products, adhere to compliance regulations, and satisfy quality assurance protocols.

Technical Requirements:

The technical requirements stipulate that the conference tables should be made with metal powder coating that ensures resilience against wear and tear, suitable for prolonged usage in a professional environment. The specifications outlined include size, dimension, weight capacity, and design aesthetics, as noted in Annexure-A.

Financial Requirements:

Potential bidders should be prepared to provide comprehensive financial documentation that outlines their ability to fulfill the contract terms. This includes any necessary performance bonds or guarantees required by the Ministry of Defence and confirmation of arrangements for an Earnest Money Deposit (EMD) as specified in the tender documentation.

Document Submission Details:

All tender submissions must be submitted electronically via the GEM portal prior to the closing date. Bidders should ensure that they attach all relevant documents, including their technical proposals, financial bids, and any certifications as required. Incomplete submissions may lead to disqualification.

Special Provisions:

The tender processes include special provisions favoring Micro, Small, and Medium Enterprises (MSEs) and startups to promote participation in government procurement. Such entities are encouraged to apply as they may be exempt from certain criteria or receive additional benefits in the evaluation process.

Evaluation Process:

The evaluation of bids will be based on criteria that include compliance with technical specifications, financial suitability, past performance, and adherence to schedule and quality commitments. A committee will review all submissions, scoring them against predetermined benchmarks to ensure a fair selection process.

Delivery Locations:

Delivery of the conference tables must be made to specified locations detailed in the purchase order issued post-tender award. Bidders must indicate their ability to deliver products within defined timelines once the contract is awarded.

Contact Information:

While no direct contact information is provided in this tender documentation, bidders are encouraged to refer to the GEM portal for updates or additional inquiries related to this procurement process.

In summary, this tender represents an opportunity for qualified vendors to supply essential furniture items to the Department of Defence Production. Interested parties should ensure compliance with all outlined requirements and prepare submissions that reflect their capabilities and experience in similar projects.