Tender Title: Hiring Services of Freight & Forwarding of AVNL Exhibits for Indo Defence

Reference Number: GEM/2025/B/6148679

Issuing Authority: Department of Defence Production, Ministry of Defence

Scope of Work and Objectives

The primary purpose of this tender is to solicit bids for hiring services related to freight and forwarding of AVNL (Advanced Weapons and Equipment India Ltd.) exhibits for the Indo Defence event. The selected contractor will manage logistics, ensuring timely and efficient transportation of exhibits, thereby meeting the objectives of showcasing India's defense capabilities and advancements during the Indo Defence exposition.

Eligibility Criteria

To qualify for this tender, bidders must be registered entities with appropriate licenses for freight and forwarding services. A proven track record in similar projects, including but not limited to experience with defense exhibits, will be advantageous. Financial stability and capability to handle large logistics operations are key qualifying factors.

Technical Requirements

Bidders need to demonstrate capability in managing logistical requirements such as:

• Coordination of inbound and outbound logistics
• Handling of special cargo and exhibits
• Adequate resources, including transport vehicles, manpower, and storage facilities
• Compliance with all regulatory and safety standards relevant to the defense industry

Financial Requirements

Tenderers must provide proof of financial resources, including bank statements and prior project financial records, showcasing their capacity to undertake this significant logistical operation. The bid should clearly outline pricing structures for all logistical aspects, including transportation, insurance, and handling costs.

Document Submission Details

Interested parties are required to submit their proposals via the designated online platform, including all necessary supporting documentation. Each submission must be comprehensive, containing all requested forms, proof of eligibility, technical capabilities, and financial details.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) will have certain benefits during the bid evaluation process, enabling enhanced opportunities for smaller businesses to participate. Additionally, startups in the logistics sector may be considered for specific incentives aligned with the government’s initiatives to promote new businesses.

Evaluation Process

The evaluation of bids will be conducted based on a combination of technical merit and financial competitiveness. A thorough assessment will ensure that chosen firms not only meet the technical requirements but also offer the best value for public expenditure.

Delivery Locations

Logistical operations will primarily focus on designated exhibition venues related to the Indo Defence, which includes various locations around the country as stipulated in the detailed documentation.

Contact Information

For further details about the tender specifications and requirements, please refer to the official communication channel established by the Department of Defence Production. Ensure to review all documentation extensively before submitting proposals.

The above tender document covers all essential sections that potential bidders need to know when considering submitting proposals for the project.