Department of Defence Production Tender by Hindustan Aeronautics Limited (hal) (GEM/2025/B/6149474)
CAT 1 Hiring of Toyota Fortuner 100 Km 10 Hrs pattern,CAT 1 Use Beyond 100 Kms,CAT 1 Detention Beyo
Tender Timeline
Tender Title: HIRING OF CARS
Reference Number: GEM/2025/B/6149474
Issuing Authority:
Department of Defence Production
Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to solicit bids for the hiring of cars for the Department of Defence Production. The scope of work includes a variety of vehicle categories tailored to meet operational needs, which include but are not limited to:
- CAT 1: Hiring of Toyota Fortuner with a standard pattern of 100 Km for 10 hours. Additional provisions for usage beyond 100 Km and for detention beyond 10 hours are included.
- CAT 2: Hiring of Premium SUV Innova Crysta following the same patterns.
- CAT 3: Hiring of Premium Sedan Cars including Mauti Ciaz and Honda City under similar conditions.
- CAT 4: Hiring of Sedan Cars such as Maruti Dzire, Etios, Aura, and Amaze.
- CAT 5: Hiring of Bolero Neo and Suzuki Ertiga cars.
- CAT 6: Hiring of AC Traveller Bus accommodating 16 to 21 passengers.
The hiring arrangement encompasses all transportation needs required by the department, inclusive of toll and parking charges.
Eligibility Criteria
Eligible bidders must be registered entities capable of providing the required vehicles. Compliance with all applicable regulations and standards is mandatory for participation. Interested parties should ensure that their vehicles adhere to safety and environmental regulations laid out by the Ministry of Defence and possess the necessary certifications.
Technical Requirements
Bidders must possess a fleet of vehicles that comply with the latest safety standards. The vehicles should be in excellent condition, with appropriate licenses and registration. Documentation must also reflect adherence to environmental standards and industry best practices.
Financial Requirements
Bidders must exhibit financial stability, demonstrated through financial documents such as bank statements and profit-loss statements. An Earnest Money Deposit (EMD) will be required to ensure commitment to the bidding process, with specific details provided in the bid documentation.
Document Submission Details
All submissions must be made electronically through the designated portal. It is crucial to ensure that all required documents, including bids, financial statements, and technical proposals, are submitted in the specified formats. Any incomplete submissions may be rejected.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Such entities may benefit from simplified eligibility criteria and support mechanisms designed to assist their participation in government tenders.
Evaluation Process
The evaluation of bids will be based on a comprehensive review of technical and financial proposals. Emphasis will be placed on compliance with the technical specifications, financial stability, and previous performance records in the transportation sector.
Delivery Locations
Vehicles are to be delivered as directed by the Department of Defence Production across designated operational locations. Key locations will be specified in further documentation to ensure all logistical aspects are managed accordingly.
Contact Information
For additional details and clarifications related to the tender, parties are encouraged to refer to the official contact channels as detailed in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing the specified vehicles. Bidders must comply with the regulations imposed by the Department of Defence Production and hold the necessary operating permits. Relevant documentation must be presented to demonstrate compliance with safety, environmental, and licensing standards.
Bidders will need to provide several specific certificates to affirm their compliance with industry standards. This includes vehicle registration certificates, insurance papers, safety compliance documents, and any relevant environmental certification as determined by the Ministry of Defence.
The registration process involves creating an account on the designated bidding platform, verifying the entity’s details, and submitting the required documentation. Bidders must ensure that their profiles are complete and reflect current operational capabilities, including fleet composition.
All submissions must be uploaded in the accepted document formats specified in the tender documentation. Typically, these formats include PDF for written documentation, and Excel or similar formats for financial statements. It is essential to follow these guidelines to prevent rejection due to format non-compliance.
Bidders must be aware of the performance security requirements, which may be stipulated at the time of contract award. This usually includes a security deposit to cover the obligations under the contract and is typically set as a percentage of the total contract value, ensuring compliance throughout the duration of the contract.
The payment terms will typically be structured based on agreed milestones or upon receipt of vehicle services rendered. Detailed payment workflows will be clarified in further documentation, including penalties for non-compliance or delays.
Price evaluation considerations will focus on the total cost of services, compliance with the tender specifications, and overall value offered by the bidders. Price competitiveness, as well as the technical soundness of proposals, will be significant factors in the evaluation process.
Bidders will receive a formal notification regarding the results of the evaluation process through the tender management portal. Notifications will include details of awarded contracts and next steps, ensuring transparency in the selection process.
Micro, Small, and Medium Enterprises (MSEs) may enjoy benefits such as relaxed eligibility criteria, assistance in the bidding process, and potential support in securing performance guarantees. The tender aims to promote inclusive participation from smaller enterprises in government contracts.
Startups may avail themselves of various provisions within the tender that support innovation and entrepreneurship. This may include tailored compliance pathways and additional support in meeting eligibility requirements, aimed at fostering growth and diversification in the transportation sector.
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