Hiring of Transport for Navika Sagar Parikrama II Flag in Ceremony - GEM/2025/B/6095182
Issuing Authority
This tender is issued by the Department of Military Affairs, under the purview of the Ministry of Defence.
Scope of Work and Objectives
The objective of this tender is to hire various categories of vehicles for the successful execution of the Navika Sagar Parikrama II flag event. The requirements encompass hiring multiple vehicle types including AC SUVs, Premium Sedans, Non-AC SUVs, AC Sedans, and Tempo Travellers, with conditions based on usage time (15 hours or 100 kilometers, extra kilometers and extra hours), as well as special night charges for specific vehicle types.
Eligibility Criteria
Bidding entities must meet the following eligibility requirements:
- Registered organizations in India.
- Compliance with local transport regulations and procurement policies.
- Proven experience in providing similar transportation services.
Technical Requirements
The vehicles offered must adhere to the following technical specifications:
- All vehicles must be in good working condition.
- Vehicles must be registered and possess necessary permits.
- Compliance with safety standards and quality benchmarks as defined by the Ministry of Defence.
Financial Requirements
Bidders must present a comprehensive financial proposal that includes details of:
- Pricing per vehicle category.
- Any additional charges for extra kilometers and hours.
- Payment terms must be clearly outlined in response to this tender.
Document Submission Details
Bidders are required to submit:
- Technical and financial proposals in accordance with the established bidding guidelines.
- All necessary documentation supporting qualifications and compliance.
- Submitted documents must adhere to the accepted formats as specified in the tender guidelines.
Special Provisions
- Micro, Small and Medium Enterprises (MSEs) and startups will be given preference in the evaluation process, promoting inclusivity and enhancing opportunities for newer entities in the transport sector.
- Assessments may include provisions that align with the 'Make in India' initiative, encouraging local content and procurement strategies.
Evaluation Process
The evaluation of bids will be conducted considering:
- Price competitiveness.
- Compliance with the technical specifications.
- Delivery schedules and proficiency demonstrated in previous contracts if applicable.
Delivery Locations
The service will be required at designated venues highlighted in the event plans, with precise locations provided in subsequent documentation.
Contact Information
For further clarifications and detailed information regarding the tender, bidders can reach out via the official communication channels from the Department of Military Affairs.
This tender embodies a fundamental step toward ensuring a well-organized and effectively managed Navika Sagar Parikrama II ceremony. Interested parties are encouraged to participate and contribute to the success of this prestigious event through their exceptional transport services.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in India, compliance with local transport regulations, and the ability to demonstrate experience with similar transportation services. Entities should also be able to provide necessary documentation as part of the bidding process.
Bidders must possess a variety of required certificates including vehicle registration documents, permits as per local laws, and any relevant experience certificates. Additionally, entities should submit their financial proposals in the accepted document formats.
The registration process for this tender involves submitting an application with all requisite documents alongside the bid proposal. Bidders must also ensure compliance with the specified eligibility requirements and provide their financial details formatted in accordance with the tender guidelines.
Bidders are required to submit an Earnest Money Deposit (EMD) which serves as a security guarantee, ensuring commitment to the bid. Details regarding the amount, payment methods, and any performance security requirements will be outlined in the tender documents.
The tender includes provisions that favor Micro, Small, and Medium Enterprises (MSEs), granting them priority during evaluations. MSEs play a crucial role in promoting local industry growth and aligning with government policies such as Make in India, enhancing local production and service delivery.
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