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Tender Title: Evaporative Air Coolers (Desert Coolers) Conforming to IS 3315
Reference Number: GEM/2025/B/6115706
Issuing Authority/Department The tender for the procurement of Evaporative Air Coolers is issued by the Department of Defence Production, under the Ministry of Defence. This department plays a pivotal role in ensuring the supply of essential equipment and appliances for defense operations and installations.
Scope of Work and Objectives The primary objective of this tender is to procure a total of 50 units of Evaporative Air Coolers, also commonly known as Desert Coolers. These coolers must conform to IS 3315 quality standards. The selected supplier will be tasked with ensuring that all specifications outlined in the IS standards are met, thus ensuring optimal performance and reliability in various operational environments.
Eligibility Criteria To qualify for participation, bidders must be registered entities capable of fulfilling the stipulated requirements. It is recommended that potential suppliers demonstrate their previous experience in supplying similar cooling solutions, along with compliance with industry standards.
Technical Requirements Bidders are required to provide detailed specifications including but not limited to:
- Design specifications of the coolers
- Energy efficiency ratings
- Durability and maintenance details All submissions must align with IS 3315, ensuring quality and performance efficiency.
Financial Requirements Bidders must provide comprehensive financial statements to exhibit their capability to undertake this contract. Additionally, details related to any Earnest Money Deposit (EMD) and performance security guarantees will need to be outlined in the submission documents.
Document Submission Details Prospective bidders will need to submit their technical and financial documents electronically through the designated government portal. All submissions should be in a clear, readable format that adheres to the specific guidelines provided in the tender documentation.
Special Provisions This tender may offer special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, which could include relaxation of certain qualification criteria and additional benefits during the evaluation process to encourage competitive bidding.
Evaluation Process The evaluation of bids will be conducted based on the compliance to the technical specifications, financial capabilities, and overall value proposition. A systematic assessment approach will ensure the selection of the most qualified supplier who meets all the specified criteria.
Delivery Locations The Evaporative Air Coolers are to be delivered to specified military and defense sites, details of which are to be coordinated post-award.
Contact Information For additional queries or clarifications related to this tender, please ensure to look through the official government tender website or the specific contact point designated in the tender documentation for detailed inquiries.
This tender presents a unique opportunity for suppliers specializing in industrial cooling solutions to engage with the government sector and contribute to national defense capabilities. Bidders are encouraged to ensure that all information provided is accurate to facilitate a smooth evaluation process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating prior experience in supplying similar products, and compliance with quality standards relevant to the procurement. Interested parties must also ensure that their operations suitably align with government procurement regulations, ensuring a seamless submission process in the tendering.
Suppliers must ensure that their offered Evaporative Air Coolers conform to the standards set forth by IS 3315. This includes details such as energy efficiency ratings, design specifications, and performance durability. It is crucial to provide clear documentation that reflects compliance with these technical standards during the bid submission.
Payment terms will generally be outlined post-award; however, suppliers should be preparing for conditions including upfront payments, milestone payments upon delivery, and final payments following inspection and acceptance of the Evaporative Air Coolers. It is advisable to refer to similar project openings and past award arrangements for an understanding of standard industry practices.
All tender documentation must be submitted electronically via the designated government portal. Bidders must ensure that all files adhere to the accepted formats specified in the tender guidelines to avoid disqualification. Commonly accepted formats include PDF and Word files, which ensure clarity and ease of access for evaluators.
Yes, there are potential benefits available for Micro, Small, and Medium Enterprises (MSEs). Such provisions may include simplified eligibility criteria, potential for price preferences, and opportunities for joint ventures to enhance their capability to fulfill contracted obligations. This initiative aligns with government policies aimed at promoting local enterprise participation in public procurement.
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