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Tender Title: Supply and Delivery of High-End Desktop Computers and Workstations
Tender Reference Number: GEM/2025/B/6075741
Issuing Authority: Department of Defence Research & Development, Ministry of Defence
The Department of Defence Research & Development invites bids for the supply and delivery of High-End Desktop Computers, Workstations, and Entry and Mid-Level Desktop Computers. This tender aims to procure a total of 14 units to enhance the operational efficiency and technological capabilities of the department.
Scope of Work and Objectives
The primary objective of this tender is to acquire high-performance computing systems that cater to advanced computational needs. Bidders are expected to supply machines that meet specified performance benchmarks and reliability standards. The scope includes the following deliverables:
- Provision of high-end desktop computers suitable for intensive applications and multitasking.
- Delivery and installation of workstations for research and development purposes.
- Supply of entry and mid-level desktop computers for general operational tasks.
Eligibility Criteria
To participate in this tender, bidders must fulfill the following eligibility criteria:
- Be a registered entity with valid licenses and certifications pertaining to the supply of computer hardware.
- Demonstrate prior experience in supplying IT equipment to government or institutional agencies.
- Maintain a robust service and support structure for post-delivery assistance.
Technical Requirements
Proposals must meet specific technical requirements, demonstrating compliance with the following:
- High-performance specifications including processor speed, RAM, storage capacity, and graphic capabilities.
- Compatibility with existing software applications and systems in use by the department.
- Provision for warranty and support services.
Financial Requirements
Bidders should provide detailed financial projections, including:
- Clear pricing for each category of computers and workstations.
- Documented proof of the company's financial stability and capacity to fulfill large orders.
- Adherence to government procurement policies and guidelines regarding pricing and payment terms.
Document Submission Details
All proposals must be submitted electronically through the designated portal containing:
- Completed bidding forms.
- Company profile including experience, certifications, and financial documentation.
- Technical specifications of the offered products.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSMEs), offering benefits such as:
- Relaxed eligibility norms.
- Preference in evaluation for startups and MSMEs to promote self-reliance in technology.
Evaluation Process
Bids will be evaluated based on a combination of criteria including:
- Conformance to technical specifications.
- Cost-effectiveness and overall value for money.
- Quality assurance measures.
- Timeline for delivery and installation.
Delivery Locations
The successful bidder will be required to deliver the agreed quantity of computers to specified locations as directed by the Department of Defence Research & Development.
Contact Information
For queries and further clarifications related to this tender, bidders may reach out via the official communication channels provided by the issuing authority.
Bidders are encouraged to carefully review all requirements and ensure compliance with all aspects of this tender to enhance their chances of selection.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity authorized to supply computer hardware, demonstrated previous experience supplying to government or institutional clients, and a commitment to providing ongoing service and support after delivery. Bidders should ensure they have all necessary certifications and licenses to fulfill these requirements.
Bidders must include valid certifications that showcase compliance with industry standards for the computer hardware being supplied. This includes quality assurance certifications like ISO or equivalent, and any product-specific certifications that demonstrate the technical capabilities as outlined in the tender.
To participate in the bidding process, entities must create an account on the designated portal, provide complete documentation including company registration details, and comply with the technical specifications outlined in the tender. Bidders are advised to review the submission guidelines carefully before proceeding.
After bid acceptance, successful bidders will need to furnish a performance security in the form of a bank guarantee or a performance bond. This security typically amounts to a percentage of the total contract value and is intended to ensure compliance with the terms of the contract throughout the delivery and installation phase.
Yes, the tender provisions include specific benefits for Micro, Small, and Medium Enterprises (MSMEs), aimed at providing them a fair opportunity to compete. This includes relaxed eligibility criteria, evaluative preference for MSMEs, and assistance in navigating the tender process to promote equity and support local industry efforts under the ‘Make in India’ initiative.
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