The tender with the reference number GEM/2025/B/6106811 is issued by the Department of Defence Research & Development, under the auspices of the Ministry of Defence. This tender aims at the acquisition of Video Conferencing End Point equipment, an essential component for enhancing communication efficiency within defence operations and other related applications.
Scope of Work and Objectives
The primary objective of this tender is to deliver high-quality Video Conferencing End Point systems that meet the technological and functional specifications set by the Department of Defence Research & Development. The selected vendor will be responsible for providing these units which are expected to facilitate seamless video and audio communication across various operating environments.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility requirements including being a registered entity within the relevant jurisdictions, possessing a valid tax identification number, and demonstrating previous experience in supplying similar technology products. Companies should also adhere to any local content mandates specified by the government procurement policies.
Technical Requirements
The technical requirements for the Video Conferencing End Point systems involve specifications related to video resolution, audio clarity, user interface interoperability, and compatibility with existing technological infrastructure in the Department. Vendors should provide detailed technical documents outlining compliance with these specifications.
Financial Requirements
All bidders must submit a comprehensive financial proposal that accommodates pricing structures and any applicable taxes. Evidence of financial capacity in the form of past revenue statements or bank guarantees may be required to demonstrate sustainability and capability in fulfilling the contract obligations.
Document Submission Details
Bidders are encouraged to submit their proposals electronically via the official government procurement platform. Submission must include all required documents including the technical proposal, financial proposal, and necessary certificates as outlined in the tender documentation.
Special Provisions
Particular provisions will be made to encourage participation from Micro, Small, and Medium Enterprises (MSEs), ensuring that these entities can contribute effectively to the defence procurement process. Additionally, there is a startup benefit aimed at fostering innovation and enabling the participation of new market entrants in the defence sector.
Evaluation Process
The evaluation of submissions will be based on a collective assessment of technical capabilities, financial proposals, and compliance with the outlined eligibility criteria. The evaluation committee will rank submissions based on the adherence to specifications and overall quality, considering both affordability and functionality.
Delivery Locations
The successful bidder will be required to deliver the Video Conferencing End Point units to designated locations as specified by the Department of Defence Research & Development. It is crucial that delivery logistics are appropriately planned to ensure timely execution of the contract.
Contact Information
For further clarifications or inquiries regarding this tender, bidders are advised to consult the official contact points indicated in the tender documents. It is important to ensure that all communications are directed to the appropriate channels to receive timely assistance.
The above information provides an overview of the tender for Video Conferencing End Point systems. Interested parties should ensure compliance with the outlined requirements and prepare their submissions accordingly for the best chance of success.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity that meets local business regulations, having a valid tax identification number, and showcasing relevant experience in supplying Video Conferencing technologies. Additionally, compliance with any local content policies is mandatory to ensure alignment with government procurement objectives.
The technical specifications for the Video Conferencing End Point include high-resolution video capabilities, clear audio performance, and compatibility with prevailing communication software. Bidders must provide thorough documentation demonstrating their compliance with these specifications, ensuring that their proposed solutions align well with the operational needs of the Department of Defence Research & Development.
Bidders must provide a range of certificates during the registration process which typically includes tax registration certificates, business licenses, and any relevant industry certifications that validate their capability to fulfill the tender’s requirements. These documents ensure that the bidding entity is a legitimate and capable provider of the required technology.
The Earnest Money Deposit (EMD) is a security payment required from all bidders to ensure commitment to the tender process. The exact amount and payment method will be specified in the tender documents, and it is critical for bidders to adhere to these requirements as failure to do so may result in disqualification from the bidding process.
Yes, the tender includes provisions specifically designed to support Micro, Small, and Medium Enterprises (MSEs), offering benefits that may include reduced financial requirements and relaxed compliance mandates, aimed at encouraging their participation. This aligns with broader government initiatives to strengthen small businesses within the defence sector and promote innovation.
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