Tender Title and Reference Number
Tender Reference: GEM/2025/B/6143070
Issuing Authority/Department
This tender is issued by the Department of Defence Research & Development, under the Ministry of Defence.
Scope of Work and Objectives
The primary objective of this tender is to solicit bids for the supply and delivery of Toner Cartridges and Ink Cartridges for printers. The selected bidders will be responsible for providing high-quality consumables that meet the standards required by the Department of Defence Research & Development. The total quantity required for this tender is 16 units of toner cartridges, which are crucial for the efficient operation of printers within the department.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet specific eligibility criteria, including:
- Being a registered organization with the necessary licenses to operate in the related field.
- Providing relevant documentation to confirm business registration and compliance with industry standards.
- Previous experience in supplying toner and ink cartridges will be considered an advantage but is not mandatory.
Technical Requirements
Bidders must ensure that the supplied Toner Cartridges comply with set technical specifications, including:
- Compatibility with printers specified in the tender documentation.
- Meeting quality assurance benchmarks established by the Department of Defence Research & Development.
- Compliance with environmental regulations regarding the disposal of cartridges.
Financial Requirements
Bidders are required to provide a detailed financial proposal, which includes:
- A pricing breakdown for each item.
- Assurance of competitive pricing in alignment with current market standards.
- Any applicable taxes or additional charges must be transparently stated.
Document Submission Details
Bidders must submit their proposals electronically through the designated portal by the deadline specified in the tender documentation. The submission must include:
- A completed bid form.
- All required supporting documents, including certificates of registration and compliance.
- Financial proposals clearly stated and itemized.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) as well as startups may avail specific benefits under this tender. It is encouraged to promote inclusivity and support local business by providing additional points in the evaluation process for qualifying bids.
Evaluation Process
The evaluation of tender submissions will follow a detailed process where bids will be assessed based on:
- Compliance with technical specifications.
- Financial competitiveness.
- Experience and past performance of the bidder in similar contracts. The department seeks to ensure that the awarding process is fair, transparent, and objective.
Delivery Locations
The Toner Cartridges will be required to be delivered to specified locations within the jurisdiction of the Department of Defence Research & Development. Detailed delivery instructions will be provided upon award of the contract.
Contact Information
For any inquiries regarding this tender, bidders are encouraged to reach out to the contact person provided in the official tender document. It is essential to ensure communication is directed appropriately to facilitate timely responses regarding the tender specifications and submission processes.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity under the appropriate business regulations, possessing valid business licenses, and providing documentation confirming compliance with the industry standards for supplying Toner Cartridges and consumables. While prior experience in supplying similar products is beneficial, it is not a mandatory criterion.
Bidders are required to ensure that their offered Toner Cartridges are compatible with the specified printers and meet the quality assurance benchmarks established by the Department of Defence Research & Development. Compliance with environmental regulations for cartridge disposal is also mandatory, ensuring that all products provided are eco-friendly and uphold industry quality standards.
The Earnest Money Deposit (EMD) is required to secure the bid submissions. Bidders must specify the EMD amount in their documentation, which will be returned upon conclusion of the tender process or awarded upon compliance with contract terms. The EMD ensures the commitment of serious bidders and removes non-serious submissions from the evaluation process.
Payment terms will be structured according to the milestones outlined in the contract agreement, typically requiring payments upon delivery and acceptance of the Toner Cartridges. Bidders should ensure that their financial proposals reflect these terms clearly, including any prepayment conditions or performance guarantees that may apply.
MSEs benefit from targeted initiatives through this tender process, which may include additional evaluation points for local businesses and startups. These provisions aim to encourage participation among smaller enterprises, supporting regional economic growth and innovation aligned with the Make in India initiative and local content procurement policies.
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