Department of Defence Research & Development Tender by Office Of Dg R & D (r & M) (GEM/2025/B/6135291)
SITC of split Air Conditioners Two Ton with Five star,SITC of split Air Conditioners One and half T
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Tender Title: Provision of air conditioners for TEDC of DRDO Delhi cantt Shankar Vihar
Reference Number: GEM/2025/B/6135291
Issuing Authority: Department of Defence Research & Development, Ministry of Defence
The scope of work for this tender encompasses the Supply, Installation, Testing, and Commissioning (SITC) of various types of split air conditioners, specifically two-ton and one-and-a-half-ton units, along with related accessories. The tender seeks to procure a total of 153 air conditioning units meeting the specified quality and performance standards.
Objectives of this tender include enhancing the climate control capabilities of the TEDC at Delhi Cantt, providing superior thermal comfort, and ensuring energy efficiency. The units must have a five-star rating, confirming adherence to the finest standards in energy conservation and effective operation.
Eligibility criteria for interested bidders generally require registration as a legal entity with the appropriate government authority. Bidders should also demonstrate prior experience in the supply and installation of HVAC systems. Submission of certificates proving compliance with relevant industry standards along with valid licenses is mandatory for eligibility.
Technical requirements for the air conditioners involve a five-star energy rating, specifications for refrigerant piping, drain pipes, copper cables, grounding MS stands, and the installation of wall-mounted stabilizers. Bidders should provide detailed technical specifications of the units they propose and must ensure that all installations comply with local codes and standards.
On the financial aspect, financial requirements for participation include ensuring that bidders submit relevant financial statements that exhibit a healthy financial position, alongside information on any previous contracts completed. This information should reflect the bidder's ability to undertake the contract financially.
Document submission details include the necessity for all bids to be submitted electronically via the designated government portal. Any required documents must be attached in prescribed formats to ensure a streamlined evaluation process.
Special provisions are in place favoring Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions typically include exemptions from certain fees, and relaxation of eligibility criteria, encouraging diverse participation in bidding.
The evaluation process for submitted tenders will include a thorough assessment of technical qualifications followed by a financial evaluation. It is essential for bidders to clearly outline their proposed plan of action and how they meet or exceed the required specifications.
Delivery locations for the equipment will be specified in the contract agreement, primarily focusing on the TEDC facility at Delhi Cantt. Timely delivery, installation, and commissioning are critical to the success of this project.
Contact information for inquiries may be available on the official government portal for further clarification on any queries related to the tender.
Participants are encouraged to review the complete tender documentation carefully, as it contains vital information needed to formulate a comprehensive and competitive bid.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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The eligibility requirements include being a registered entity with relevant experience in supplying and installing HVAC systems, and compliance with industry standards. Bidders must provide necessary certificates and licenses to demonstrate their capability to fulfill the contract requirements.
Bidders need to present various certificates that demonstrate compliance with quality standards and technical specifications relevant to air conditioning units. This may include ISO certifications, performance guarantees, and product quality certifications that affirm their adherence to the specified five-star energy rating.
The registration process involves completing the necessary online registration through the government procurement portal. Bidders must ensure to upload all required documents, including financial statements and eligibility certificates, to validate their participation.
The performance security requirements typically involve the submission of a bank guarantee or other form of security amounting to a specified percentage of the contract value. Payment terms will be detailed in the contract, usually structured around milestone deliveries and satisfactory completion of installation.
The submission of bids is to be done electronically through the designated government portal, accompanied by all necessary supporting documents. Following submission, a systematic evaluation will take place where technical qualifications are assessed before financial bids are opened, ensuring a comprehensive selection process that adheres to the best procurement practices.
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