Tender Title: AIR CONDITIONING WORK AT THE NEW PREMISES OF RUPOHI BRANCH NAGAON ASSAM
Reference Number: GEM/2025/B/6158847
Issuing Authority: Department of Financial Services, Ministry of Finance
The scope of work involves comprehensive air conditioning installations for the New Premises of Rupohi Branch located in Nagaon, Assam. The tender includes the supply, installation, and commissioning of various air conditioning units, specifically 1.5 TR Hiwall type split air conditioners and 2.0 TR cassette type split air conditioners. The project additionally encompasses charges for installation, copper piping, stabilizers (4 KVA and 5 KVA), drain piping, AC timers, and the reinstallation of existing units.
Objectives
The primary objective of this tender is to ensure that a reliable and efficient air conditioning system is established at the Rupohi Branch to enhance the comfort and operational capabilities of the facility.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Be a registered entity in India.
- Possess valid certification relevant to air conditioning supply and installation.
- Meet financial stability criteria as established in the tender documents.
- Demonstrated past performance in similar works.
Technical Requirements
The following technical requirements must be adhered to:
- Installation must comply with national standards for HVAC systems.
- All equipment must be energy-efficient and environmentally friendly.
- Compliance with relevant safety standards during installation.
Financial Requirements
Bidders are required to submit a detailed financial plan, including:
- A bid submission including pricing for all components listed in the scope of work.
- Earnest Money Deposit (EMD) details as specified.
- Documentation supporting financial viability for ongoing projects.
Document Submission Details
Proposals must include:
- Completed technical and financial bids in the format specified in the tender document.
- Relevant certifications and registrations.
- Submission should be made electronically through the designated eProcurement portal.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to participate in this tender, with special provisions potentially offering benefits in the evaluation process. Bidders can consult the guidelines provided for any provisions related to the Make in India initiative, aimed at fostering local businesses and industries.
Evaluation Process
The evaluation process will consider both the technical and financial bids, emphasizing:
- Compliance with the specifications and requirements.
- Overall cost-efficiency and quality of offerings.
- Experience and past achievements in relevant projects.
Delivery Locations
All equipment and installation services will be required at the New Premises of Rupohi Branch, Nagaon, Assam. Specific logistics should be detailed in the bid submission, ensuring timely delivery and installation.
Contact Information
For any inquiries or clarifications, interested parties are encouraged to reach out through the official contact channels provided in the tender document.
This comprehensive tender reflects the commitment to maintaining high standards for air conditioning installations while supporting qualified entities in the region.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid certifications for air conditioning supply and installation. Bidders must demonstrate financial stability through documentation and have a history of executing similar projects successfully.
Bidders must hold relevant certificates demonstrating their expertise in HVAC systems, including safety certifications and quality assurance documents. These certifications ensure compliance with national guidelines for air conditioning systems.
Bids must be submitted electronically via the eProcurement portal, following the specified submission methods outlined in the tender document. Accepted formats usually include PDF and Word documents, containing both technical and financial proposals as stipulated.
Bidders are required to submit an Earnest Money Deposit (EMD) as part of their bid. The required amount and mode of payment will be specified in the tender document. It serves as a financial guarantee of the bidder’s intent to fulfill the contract terms.
Yes, the tender includes provisions for MSEs to potentially gain favorable evaluation considerations. Additionally, compliance with the Make in India policy is encouraged to promote local content in procurement, thus boosting the domestic economy.
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