Department of Defence Research & Development Tender by Office Of Dg R & D (sam) (GEM/2025/B/6163359)
Temperature Control System with Heating, Cooling and Circulating arrangement
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Title: Request for Proposal for Temperature Control System with Heating, Cooling and Circulating Arrangement
Reference Number: GEM/2025/B/6163359
The Department of Defence Research & Development under the Ministry of Defence is inviting tenders for the supply and installation of a comprehensive Temperature Control System specifically designed to deliver efficient heating, cooling, and circulating arrangements. This initiative aims to enhance operational efficiency within defence establishments by ensuring optimal temperature regulation in critical facilities.
Scope of Work and Objectives
The primary objective of this tender is to procure a robust Temperature Control System that conforms to high performance and reliability standards. The successful bidder will be required to provide the following:
- Design, supply, and install integrated heating, cooling, and circulating components in specified locations.
- Ensure that the system is capable of maintaining desired temperature ranges under varying environmental conditions.
- Implement monitoring features that allow for real-time adjustments and analysis of temperature settings.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility requirements:
- Registered as a legal entity with appropriate licenses to operate in this domain.
- Prior experience in supplying and installing temperature control systems, demonstrated through successful completion of similar projects.
- Compliance with all applicable local and international industry standards.
Technical Requirements
Bidders are expected to adhere to strict technical specifications that include:
- The provision of energy-efficient equipment meeting the latest environmental standards.
- Installation of control systems that are both user-friendly and capable of integration with existing infrastructure.
- Offering a comprehensive maintenance plan post-installation.
Financial Requirements
Bidders must provide detailed financial proposals, including:
- A clear breakdown of pricing for all components and services.
- Assurance of competitive pricing that reflects quality and innovation in technology.
- Commitment to uphold payment terms as specified in the tender documentation.
Document Submission Details
All submissions must include:
- Technical and financial proposals in separate sealed envelopes.
- Necessary certificates and documentation evidencing eligibility and technical capability.
- Completed bid form as specified in the tender requirements.
Special Provisions
Provisions for Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged under this tender. Bidders qualifying under these categories will receive preferential consideration during the evaluation process, promoting equitable access to participation in government contracts.
Evaluation Process
The evaluation will be based on:
- Technical compliance of proposals with respect to the outlined specifications.
- Financial competitiveness and soundness of bids.
- A demonstration of capability and reliability, along with after-sales support functionality.
Delivery Locations
The successful bidder will be required to deliver and install the temperature control systems at designated military facilities as communicated in the bid specifications.
Contact Information
For further clarifications and queries, please contact the Department of Defence Research & Development during business hours. Specific contact details will be provided in the tender instructions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The qualification requirements include being a registered legal entity with the capability to supply and install technical systems. Bidders must demonstrate relevant experience in previous installations of temperature control systems. Only those meeting these criteria will qualify for consideration.
Bidders are required to provide specific certificates that may include business licenses, technical qualification documents, and compliance certifications relevant to the temperature control system industry. Additionally, quality assurance certificates demonstrating adherence to industry standards are also necessary.
To register for this tender, entities must complete an application process that includes submission of all required documents such as technical and financial proposals, along with supporting certificates. This process ensures that all interested parties are adequately vetted before participation.
Bidders must provide a performance security that typically constitutes a percentage of the total bid amount. This performance security ensures compliance with the contract terms and is refundable upon successful delivery and installation of the temperature control system.
The tender provides preferential treatment for Micro, Small, and Medium Enterprises (MSEs) and startups, promoting inclusive participation. This includes scoring advantages during evaluation, which encourages innovation and competitiveness within this sector while ensuring compliance with regulations like the ‘Make in India’ initiative.
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