Tender Title: High End Laptop - Notebook
Reference Number: GEM/2025/B/6062661
Issuing Authority: Department of Defence Research & Development, Ministry of Defence
The Department of Defence Research & Development is seeking bids for the procurement of High End Laptops - Notebooks through the tender identified by the reference number GEM/2025/B/6062661. This tender is an opportunity for suppliers to provide high-performance laptop systems that meet specific technical requirements and operational objectives outlined by the Ministry of Defence.
Scope of Work and Objectives
The primary objective of this tender is to acquire high-end laptops that support the operational needs of various departments within the Ministry of Defence. The laptops must be capable of handling advanced applications for data analysis, simulations, and various software tools necessary for the tasks at hand. Suppliers are expected to closely adhere to the technical specifications provided in the tender documentation to ensure functional compatibility and reliability.
Eligibility Criteria
To qualify for this tender, vendors must meet specific eligibility criteria, including the registration as a legal entity, compliance with local and national procurement policies, and the ability to supply the required technological specifications outlined in the tender documents. Only qualified suppliers who can demonstrate their capacity to fulfill the tender requirements will be allowed to submit bids.
Technical Requirements
Successful bidders will need to demonstrate that their offered laptops meet the stipulated technical specifications, which may include processor type, RAM capacity, storage requirements, graphical capabilities, and battery life. Each laptop must be equipped with the latest operating systems and software support, ensuring high performance for demanding applications.
Financial Requirements
Bidders are required to provide detailed financial proposals including the total cost for 8 units of laptops, along with any applicable warranties, support agreements, and maintenance options. The financial proposals will be evaluated based on cost-effectiveness and transparency of pricing structures.
Document Submission Details
All proposals must adhere to the document submission guidelines as outlined in the tender documentation. Typically, submissions should include the completed bid form, proof of compliance with eligibility criteria, technical proposals, financial offers, and any requisite certifications.
Special Provisions
This tender encourages Micro, Small, and Medium Enterprises (MSEs) and startups by providing certain benefits that can enhance their participation and competitive edge. The Ministry of Defence aims to promote local manufacturing and compliance with the 'Make in India' initiative, thus fostering growth in the domestic tech industry.
Evaluation Process
The evaluation process for submitted bids will focus on several key criteria, including compliance with technical specifications, cost-effectiveness of financial proposals, and the bidder's prior experience and capability. The assessing committee will ensure a fair selection process based on these established criteria.
Delivery Locations
Successful bidders will be required to deliver the laptops to designated locations specified by the Ministry of Defence. The delivery locations and timelines will be provided to shortlisted bidders after the evaluation process.
Contact Information
For further queries or clarifications, bidders are encouraged to reference the contact details provided in the official tender announcement. All communications must be directed to the designated department to ensure that responses are managed appropriately.
In conclusion, this tender represents a significant opportunity for suppliers of high-end laptops to engage with the Ministry of Defence and contribute to advancements in national defense capabilities. Interested parties are encouraged to closely review the tender documentation to ensure compliance and eligibility for the bidding process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements to participate in this tender include registration as a legal entity, compliance with local procurement regulations, and the capacity to meet the specified technical specifications for the high-end laptops being procured.
To participate in this tender, bidders are typically required to submit various certificates, including proof of registration, compliance with industry standards, quality certifications, and any other relevant documents specifying the vendor’s capability to fulfill the contract.
The evaluation process will assess bids based on their adherence to the defined technical specifications, the clarity and competitiveness of financial proposals, and the bidder’s documented experience in supplying similar products in the past.
The payment terms for the tender may vary, but generally, they are established to include advance payments, milestone payments upon delivery, and final payments after successful installation and inspection of the laptops. Detailed terms will be provided in the official tender documents.
This tender includes specific provisions that encourage the participation of MSEs by offering benefits such as price accommodations, financial incentives, and preferences in the evaluation process, aimed at promoting local businesses and fostering competition.
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