Tender Title: Supply of Toner Cartridges and Ink Cartridges

Tender Reference Number: GEM/2025/B/6102047

Issuing Authority

Department of Defence Research & Development
Ministry of Defence

Scope of Work and Objectives

The purpose of this tender is to procure toner cartridges, ink cartridges, and other consumables for printers. The scope of work encompasses the provision of high-quality cartridges that meet the specific requirements of various printers used within the Department. The main objective is to ensure that all supplies are delivered promptly to maintain continuous operations and support the needs of the Defence Research & Development personnel.

Eligibility Criteria

To be eligible for this tender, bidders must meet the following eligibility criteria:

• Must be a registered entity capable of conducting business in the domain of printer consumables.
• Must not have been blacklisted by any government department; past experiences in similar bids may be considered.
• Compliance with the Make in India initiative and local sourcing requirements will also be evaluated.

Technical Requirements

The technical requirements for the cartridges include:

• Compatibility with commonly used printer models within the department.
• Adherence to specified quality standards to ensure optimal performance.
• Required certifications for the cartridges, such as ISO certifications or equivalent.
• Documentation proving compliance with environmental regulations for ink and toner disposal.

Financial Requirements

Potential bidders must provide financial information that demonstrates their ability to fulfill the contract, including:

• Proof of financial stability.
• Ability to provide a Performance Security in the form of a bank guarantee or equivalent.

Document Submission Details

All bids must be submitted electronically through the designated online procurement platform. Bidders are required to submit:

• Completed bid forms.
• Technical and financial proposals.
• Certificates required for eligibility.
• Any additional documents as specified in the tender guidelines.

Special Provisions

This tender includes specific provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, promoting equal opportunity to encourage participation from diverse business categories.

Evaluation Process

The evaluation will be based on the submitted technical and financial proposals. Key criteria include compliance with technical specifications, price evaluation considerations, and adherence to submission guidelines. Evaluation panels will consist of members from the department who will assess and score the proposals based on their merits.

Delivery Locations

The successful bidders will be required to deliver the cartridges to various locations designated by the Department of Defence Research & Development. Specific delivery instructions will be provided upon successful bid acceptance.

Contact Information

For any inquiries, please refer to the official contact channels on the procurement platform. Ensure that queries are clear and relevant to the specifications outlined above for effective communication.