The GEM/2025/B/6144378 tender is issued by the Department of Defence Research & Development, under the Ministry of Defence. This tender invites bids for the supply of various heavy-duty tire types essential for operational and logistical support in defense applications. The objective is to procure high-quality tires that ensure durability, safety, and optimal performance in demanding conditions.
Scope of Work and Objectives
The project entails the supply of a variety of heavy-duty tires, specifically including:
- 28X9-15 ST-02 5.0 Inch Forklift Solid Tire
- 6.50 X 10-15 ST-02.5 5 Inch Forklift Solid Tire
- JOSTS Truck Tire Size 535 X 127 Dia 535 X 127mm Width
- Tubeless Tire for Golf Cart Trolley Size 20.5 X 8-10 (Set of 4)
The selected vendor will be responsible for ensuring the timely delivery of these products, meeting the strict quality and performance standards required by the ministry.
Eligibility Criteria
To qualify for submission, bidders must fulfill the following eligibility requirements:
- Be a registered entity capable of manufacturing or supplying heavy-duty tires.
- Have a demonstrated experience in fulfilling similar contracts.
- Possess valid certifications related to product quality and compliance.
Technical Requirements
Bidders must adhere to specific technical specifications outlined in the tender documentation. These include:
- Compliance with the quality standards set forth by relevant national and international bodies.
- Assurance of the tires’ performance in various environmental conditions.
- Provision of technical data and test results for all offered products.
Financial Requirements
Proposals must include comprehensive financial documentation, detailing pricing structures that reflect competitive market rates, as well as any applicable taxes and fees. All bidders are required to submit an Earnest Money Deposit (EMD) as part of their bid, the amount of which will be specified in the tender documentation.
Document Submission Details
Bidders are required to submit their proposals electronically. The submissions must include all necessary documentation, including:
- Technical proposals
- Financial proposals
- Any certificates indicating compliance with requirements
Special Provisions
This tender may offer special provisions for Micro, Small, and Medium Enterprises (MSEs) and levied procurement preferences to encourage participation. Start-up benefits may also be applicable as per government directives. Bidders should check the tender document for specific details regarding these provisions.
Evaluation Process
The evaluation of bids will be conducted based on:
- Compliance with the technical specifications and quality standards.
- Financial competitiveness—lowest price based on total cost for all items will be a significant factor.
- Past performance records of the bidders.
Delivery Locations
Successful bidders will be required to deliver the tires to specified locations as indicated later in the tender documentation, typically within designated defense procurement divisions.
Contact Information
For further clarification and inquiries, refer to the contact details listed in the official tender documentation. Bidders are encouraged to ensure all questions are addressed well ahead of the submission deadline to facilitate a smooth bidding process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating relevant operational experience, and possessing necessary quality certifications. Bidders must ensure they align with the specifications set forth in the tender to enhance their chances of successful participation.
Bidders must submit valid certificates that showcase compliance with industry standards and regulations. This may include product quality certificates, safety certifications, and any other documentation proving the capability to meet the technical specifications stated in the tender.
To participate in the tender, companies must be registered with the appropriate government platform, where they can obtain necessary documentation to submit their proposals. Ensure that all registration procedures are followed promptly to maintain eligibility.
Submissions must generally be made in PDF or other specified formats as per the tender documentation. It is essential to check the requirements outlined at the time of submission to ensure compliance with accepted document formats.
The evaluation process involves assessing both technical and financial proposals against the set criteria in the tender document. Bidders will be notified of the results after final evaluations are completed, which will indicate both successful and unsuccessful bidders based on compliance with qualitative and quantitative metrics.
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