Tender Title: 12V 9Ah Batteries Buy Back
Reference Number: GEM/2025/B/6130845
Issuing Authority/Department: Department of Defence Research & Development, Ministry of Defence
Scope of Work and Objectives
The primary objective of this tender is to facilitate the buyback of 12V 9Ah batteries. The Department of Defence Research & Development is seeking qualified suppliers to deliver quality batteries that meet specified requirements. The successful bidder will take back old batteries in exchange for new ones, thus playing a crucial role in ensuring sustainability and efficient resource management. Suppliers are encouraged to present their best proposals for this procurement to enhance operational efficiency and support defence initiatives.
Eligibility Criteria
Bidders must meet the following eligibility criteria to qualify for participation in the tender:
- Should be a registered entity under relevant government regulations.
- Must possess valid licenses and certifications mandated for battery trading and handling.
- Previous experience in handling similar buyback projects may provide a competitive edge.
- Financial stability and capacity to fulfill the order of 30 units of 12V 9Ah batteries.
Technical Requirements
Vendors must comply with specific technical specifications:
- Batteries should meet or exceed industry standards for performance and safety.
- Compliance with safety standards relevant to the Defence sector.
- Documentation of past performance and quality assurance processes should be submitted with the bid.
Financial Requirements
Prospective bidders may need to provide evidence of financial health, such as:
- Bank statements and financial records from the past few years.
- Earnest Money Deposit (EMD) and performance security obligations to be specified in the tender documentation.
- Payment terms will be detailed in the final contract following the selection process.
Document Submission Details
Bidders must submit their proposals that include the following documents:
- Completed tender form.
- Proof of eligibility such as certifications and licenses.
- Technical and financial proposals should be formatted to aid quick reference by the evaluation team.
Special Provisions
The tender may include specific provisions for Micro, Small, and Medium Enterprises (MSEs) and startups to encourage greater participation in defence contracts. This initiative intends to promote local manufacturing under the Make in India initiative, stimulating economic growth.
Evaluation Process
The evaluation process will be structured to assess bids on multiple criteria:
- Compliance with eligibility and technical requirements.
- Financial viability and pricing forecasts.
- Quality assurance measures and post-sale service capabilities.
Evaluation will be conducted by a designated panel, with notification of results shared with all bidders.
Delivery Locations
Delivery of the batteries must be arranged at locations designated by the Department of Defence Research & Development, which will be outlined more specifically in the contract documentation.
Contact Information
For inquiries, interested parties are encouraged to reach out to the Department of Defence Research & Development directly as detailed in the tender documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of sourcing and exchanging 12V 9Ah batteries. Interested bidders must possess valid licenses related to battery handling and trading. Evidence of prior experience with similar projects and financial stability is essential. Meeting these criteria ensures that the tender process remains competitive and efficient, allowing qualified suppliers to participate effectively.
The technical specifications for the batteries necessitate compliance with industry safety and performance standards relevant to the defence sector. Each battery must demonstrate reliability under demanding conditions, with proper documentation of quality assurance protocols. Bidders must outline their capacity to deliver batteries that align with these specifications, ensuring that their proposals fulfill the project’s technical mandates.
Bidders must submit their proposals via specified methods, which may include electronic submissions or traditional hard-copy methods depending on tender guidelines. All tenders should include the completed tender form, eligibility proof, technical specifications, and financial proposals. Accurate submission ensures a smooth evaluation process, allowing the selection committee to review all necessary documents without errors.
Yes, the tender provides specific benefits for MSEs and startups. Initiatives may include relaxations in compliance requirements and potential financial advantages in terms of tendering costs. This effort is part of a broader strategy to boost local production that aligns with the Make in India initiative, encouraging MSE participation in defence tenders.
The payment terms will be specified in detailed contract documentation following the successful bid evaluation. Typically, payment structures may involve milestone-based payments upon delivery and acceptance of the batteries, ensuring that financial transactions are aligned with the completion of contractual obligations. Further guidance on payment security, including performance security requirements, will be outlined in the final agreement.
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