Indian Audit and Accounts Department Tender by Accountant General(a&e)-i, Maharashtra, Mumbai (GEM/2025/B/6168804)

Tender Title and Reference Number

AC on Buy Back Basis - Reference Number: GEM/2025/B/6168804

Issuing Authority/Department

The issuing authority for this tender is the Indian Audit and Accounts Department under the guidance of the Comptroller and Auditor General (CAG) of India.

Scope of Work and Objectives

This tender aims to procure 20 units of air conditioners (ACs) on a buy-back basis. The objective is to ensure efficient cooling solutions for the department while also enabling better resource management by trading in existing units in operational use. The initiative seeks to enhance operational efficiency while adhering to modern energy-saving standards.

Eligibility Criteria

To participate in this tender, bidders must fulfill specific eligibility requirements:

• Registration as a legal entity, either as a proprietary firm, partnership, or corporation.
• Existing operational history within the related sector, particularly in providing HVAC solutions.
• Compliance with prevailing tax laws and submission of relevant certification.

The eligibility assessment also considers previous experience in executing similar contracts.

Technical Requirements

Bidders are expected to meet the following technical specifications:

• Energy-efficient models with a minimum BEE rating as prescribed by governing standards.
• Provision for maintenance services and warranty coverage for the units being supplied.
• Capability to facilitate the buy-back process of existing AC units.

Financial Requirements

Participants should meet the financial criteria, which include:

• Proof of sufficient turnover in the previous financial year, showcasing the ability to handle contracts of this nature.
• Submission of a valid Earnest Money Deposit (EMD) as part of the bid.

Detailed financial documentation, including bank solvency certificates, will also be required.

Document Submission Details

All submitted documents must comply with the stipulated formats and guidelines set by the department. Bidders are to ensure that their submissions include:

• Technical bid
• Financial bid
• All requisite certifications and documentation that affirm eligibility, including EMD details.

Special Provisions

This tender also encourages participation from Micro, Small, and Medium Enterprises (MSEs) as well as startups, allowing them to avail certain benefits during evaluation and selection processes. Bidders under these categories are encouraged to indicate their status clearly in their submissions.

Evaluation Process

The evaluation of bids will be based on:

• Compliance with technical specifications and requirements.
• Financial viability and pricing strategies.
• Overall quality and assurances related to service delivery.

A systematic scoring mechanism will be adopted to ensure transparency in the evaluation process.

Delivery Locations

The AC units will be delivered to the specified location as determined by the Indian Audit and Accounts Department. It is critical that bidders detail their logistics plan in conjunction with their bidding documents to ensure timely and efficient delivery.

Contact Information

For further inquiries or clarifications, bidders are encouraged to reach out to the department via the official communication channels established in the tender documentation.

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