The GEM/2025/B/6159322 tender is issued by the Department of Defence Research & Development under the Ministry of Defence. This request for proposal focuses on securing an Annual Comprehensive Maintenance Contract (AMC) specifically tailored for K8 rated 4 fold bollards utilized in an integrated access control system. The successful bidder will be responsible for the maintenance of two sets of eight blocking bollards ensuring operational effectiveness and security compliance.
Scope of Work and Objectives
The scope of this tender is to provide comprehensive maintenance and service for the mentioned bollard systems. This includes routine inspections, troubleshooting, repairs, replacement of defective parts, and offering technical support. The primary objectives entail ensuring the bollards remain operational, enhance security measures, and adhere to technical specifications throughout the contract period.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility requirements including being a registered and recognized entity within their field. It is expected that potential bidders possess sufficient past experience concerning similar maintenance contracts and demonstrate a proven track record of meeting service delivery expectations.
Technical Requirements
Bidders must possess the necessary technical capabilities to maintain K8 rated bollards efficiently. This necessitates a thorough understanding of the systems, relevant electrical and mechanical engineering competencies, and the ability to conduct preventive maintenance and emergency repairs in compliance with industry standards.
Financial Requirements
Bidders will also need to demonstrate financial stability and econometric capability to undertake the contract. This would typically require the submission of previous financial statements, and proof of revenue from comparable contracts may also be requested to ensure they can handle the financial aspects of this tender.
Document Submission Details
Interested bidders are required to submit their proposals following the stipulated guidelines. This includes a comprehensive technical proposal along with financial quotes and any relevant documentation to validate their eligibility and capacity to deliver the required services.
Special Provisions
This tender does not explicitly mention any special provisions pertaining to Micro, Small, and Medium Enterprises (MSEs) or startups. However, potential bidders are encouraged to inquire if there are any applicable advantages or provisions that may not be comprehensively outlined in the tender.
Evaluation Process
The evaluation of the submitted proposals will be structured and primarily focused on the technical capabilities of the applicants followed by financial assessments. Proposals will be assessed based on compliance with the outlined requirements and quality assurance standards. The ultimate selection will be made ensuring that the bidder who offers the best value in terms of service and cost is awarded the contract.
Delivery Locations
The geographical scope for service delivery will encompass areas defined by the Department of Defence Research & Development. Bidders must be prepared to execute maintenance services in these assigned locations.
Contact Information
While this tender documentation does not specify contact information, clarifications or additional queries are generally routed through the official department channels where further assistance can be provided.
In conclusion, the GEM/2025/B/6159322 tender represents a pivotal opportunity for service providers with expertise in maintaining advanced security apparatus such as K8 rated bollards. By meeting the outlined eligibility criteria, stakeholders can ensure that they are well-equipped to deliver essential maintenance services that meet the rigorous standards of the Ministry of Defence.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity with a proven track record in executing maintenance contracts. Bidders must also have relevant certifications that demonstrate their technical competence and ability to meet the requirements efficiently.
Bidders must ensure compliance with the technical specifications for maintaining K8 rated bollards, which includes understanding mechanical and electrical standards relevant to integrated access control systems. Familiarity with maintenance protocols and quality assurance measures is essential.
Payment terms for the Annual Comprehensive Maintenance Contract will typically be detailed in the tender documents. Bidders should be prepared to negotiate payment schedules based on milestone achievements and performance deliverables throughout the contract duration.
Submission methods will involve electronic submission through the designated procurement portal. Bidders should follow the detailed instructions provided in the tender documentation to ensure that their proposals are compliant with submission guidelines.
While the tender documents do not explicitly detail benefits for Micro, Small, and Medium Enterprises (MSEs), it is advisable for MSEs to inquire about any potential advantages or incentives that may facilitate their participation in the bidding process.
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