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Tender Title: Supply, Installation & Commissioning of Public Address (PA) System for LINAC Facility
Tender Reference Number: GEM/2025/B/5991210
Issuing Authority: Department of Defence Research & Development, Ministry of Defence
Scope of Work and Objectives
The primary objective of this tender is to select a qualified contractor for the supply, installation, and commissioning of a state-of-the-art Public Address (PA) system tailored for the Linear Accelerator (LINAC) facility. This system is imperative for effective communication within the premises, ensuring safety and operational efficiency. The project encompasses a comprehensive evaluation of current facilities and the installation of new hardware, ensuring reliability, ease of use, and integration with existing communication systems.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility requirements, which include being a registered entity with the relevant government bodies. Bidders should have prior experience in similar projects, demonstrating capability in the supply and installation of PA systems. Additionally, bidders must possess necessary certifications related to electrical and sound systems to ensure compliance with industry standards.
Technical Requirements
Bidders are required to provide detailed specifications of the proposed Public Address (PA) system, which should include:
- High-quality audio output to cover all facility areas
- Durable materials designed for the specific operational environment
- Integration capabilities with existing systems
- Compliance with relevant safety and quality standards
Financial Requirements
Bidders need to submit a comprehensive financial proposal, detailing all costs associated with the supply, installation, and commissioning of the system. All financial documents must be transparent and demonstrate value for money while adhering to budget constraints set forth by the Department of Defence.
Document Submission Details
All proposals must be submitted electronically via the designated government procurement portal. Bidders must ensure that all required documents are included in the submission to avoid disqualification. Information on acceptable document formats and additional submission guidelines is provided in the competition documents.
Special Provisions
This tender prefers applicants from Micro, Small, and Medium Enterprises (MSEs) and provides certain benefits to facilitate their participation. Startups are encouraged to apply, and must also comply with the eligible criteria outlined.
Evaluation Process
The evaluation of submissions will focus on technical capabilities and pricing strategies. Bids will be assessed based on the competency, innovation in proposals, and adherence to technical specifications. Historically, a multi-stage process involving both technical and financial evaluations has led to the selection of a contractor who meets all operational requirements effectively.
Delivery Locations
The final implementation of the PA system will occur at the LINAC facility, situated within the parameters defined by the Ministry of Defence. Specific details regarding the delivery locations will be provided upon successful contract execution.
Contact Information
For additional information, bidders may refer to the official website or the procurement portal for inquiries. Ensure that all queries are relevant to the submission process and technical requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a duly registered entity within relevant government registries and having demonstrated experience in delivering similar projects. Bidders need to provide proof of their technical capabilities and experiences, such as past contracts and reference cases relevant to the supply, installation, and commissioning of Public Address systems.
The proposed Public Address (PA) system must comply with industry standards regarding audio quality and safety. It should include high-fidelity sound systems capable of covering the entire facility, with robust equipment designed for the operational environment. Furthermore, bidders need to ensure that their proposals outline clear integration capabilities with existing systems, maintaining high-quality standards across all components.
Bidders must prepare a detailed financial proposal, reflecting all associated costs for the supply and installation of the Public Address system. The payment terms will be outlined in the contract, typically requiring an advance upon project initiation, with subsequent payments linked to key project milestones. It’s vital that these financial documents are transparent, ensuring a clear understanding of the total financial obligation.
Tender documents must be submitted electronically through the designated government procurement portal. Accepted document formats include PDF and DOCX for textual documents and must adhere to guidelines provided in the tender advertisement. It’s crucial to ensure that all required information is uploaded correctly to avoid disqualification.
Yes, this tender actively encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides special provisions aimed at enhancing their competitive edge. These benefits may include relaxed technical specifications and access to financial support mechanisms tailored for startups, aligning with initiatives aimed at promoting local industry under various government policies.
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