Tender Title: Multifunction Machine MFM (V2)
Reference Number: 109e7aef0
Issuing Authority: Department of Defence Research & Development, Ministry of Defence
Scope of Work and Objectives
The purpose of this tender is to procure Multifunction Machines (MFM), specifically version 2 (V2). The scope includes supplying, installing, and providing support for two units of this advanced multifunctional equipment. The machines are expected to enhance efficiency in operations related to printing, scanning, copying, and other administrative duties within the Department of Defence Research & Development.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities capable of providing the required equipment. This includes having the necessary licenses, technical expertise, and experience in supplying similar equipment. Verified certifications from recognized industry bodies may also be needed to qualify.
Technical Requirements
Bidders must provide detailed specifications of the Multifunction Machine MFM (V2), including but not limited to:
- Print speed and quality
- Scanning resolution
- Connectivity options (Wi-Fi, Ethernet, USB)
- Energy consumption ratings
- User-friendly interface features
Compliance with established quality standards in manufacturing and operation is mandatory.
Financial Requirements
Bidders must ensure their financial capability to undertake the contract. This includes proving the ability to manage the financial aspects of supply and support. The specific financial documents required will be listed in the submission details.
Document Submission Details
Proposals must include pricing, technical specifications, and qualifications of the bidder. All submissions should adhere to the guidelines specified by the Department of Defence Research & Development, and completed documents must be submitted via the respective portal designated for this tender.
Special Provisions
Provisions favoring Micro, Small, and Medium Enterprises (MSEs) will be integrated into the evaluation process. Additionally, startups that can demonstrate innovative capabilities or technologies related to multifunction machines may receive preferential treatment.
Evaluation Process
Proposals will be evaluated based on technical merits, financial offers, and the vendor’s capability to deliver the equipment efficiently. Additional criteria include past performance, serviceability guarantees, and compliance with government procurement policies.
Delivery Locations
Delivery will be executed at designated locations specified by the Department of Defence Research & Development. The bidder is responsible for logistics and ensuring the machines meet all standards upon delivery.
Contact Information
For further inquiries, bidders are encouraged to reach the designated contact at the Department of Defence Research & Development for clarity on submission requirements and technical specifications.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing the Multifunction Machine (MFM). Bidders must demonstrate technical expertise, compliance with relevant certifications, and successful experience in supplying similar equipment. Registration with appropriate industry bodies may also be necessary to fulfill these requirements.
The technical specifications for the MFM include details such as print speed, scanning resolution, and energy efficiency. Bidders should provide comprehensive specifications that highlight performance metrics, connectivity features, and compliance with industry quality standards to ensure compatibility with departmental needs.
The submission process requires bidders to compile a complete proposal that includes pricing, technical details, and necessary certifications. All documents must be submitted via the official procurement portal specified by the Department of Defence Research & Development. It is crucial to follow the submission guidelines closely to ensure compliance.
The Earnest Money Deposit (EMD) amount required for participation will be specified in the tender documents. This deposit ensures that bidders commit to their offers and is typically refundable upon the conclusion of the tender process, subject to terms outlined in the documentation.
Yes, the tender includes specific provisions designed to benefit Micro, Small, and Medium Enterprises (MSEs) and startups. These may include relaxed financial criteria, preferential evaluation processes, and opportunities for innovation. Compliance with ‘Make in India’ policies will also be considered, emphasizing local content in procurement efforts.
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