Department of Defence Research & Development Tender by Office Of Dg ( Med & Cos) (GEM/2025/B/6176223)
Toner Cartridges / Ink Cartridges / Consumables for Printers,Toner Cartridges / Ink Cartridges / Co
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Tender Title: Supply of Toner Cartridges for Printers
Tender Reference Number: GEM/2025/B/6176223
Issuing Authority: Department of Defence Research & Development, Ministry of Defence
The Supply of Toner Cartridges tender invites bids for the procurement of toner cartridges and consumables for printers across various departments under the Ministry of Defence. This tender is crucial to maintaining the operational efficiency of numerous offices that rely heavily on printing documents, reports, and communications for their day-to-day functions. The scope of work includes providing a total quantity of 11 types of toner cartridges, meeting the requirements for both quality and performance.
Scope of Work and Objectives
The primary objective of this tender is to source high-quality toner cartridges that are fully compatible with existing printers in use across all departments. Vendors are expected to demonstrate their capacity to fulfill the order consistently and efficiently, ensuring timely delivery of the specified products.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Be a registered entity with relevant licenses to operate in the supply of office consumables.
- Demonstrate previous experience in supplying similar products to government or public sector organizations.
- Have a valid GST registration, along with all necessary compliance certifications.
Technical Requirements
The cartridges supplied must comply with specific technical specifications, including:
- Compatibility with a range of printer models commonly used in defense and governmental offices.
- Quality standards that guarantee optimal performance and longevity of both the toner and the printers.
- Products must meet environmental regulations regarding waste disposal and recycling.
Financial Requirements
Bidders should provide comprehensive financial details including pricing, payment terms, and any additional charges that may apply. Additionally, an Earnest Money Deposit (EMD) must be included with the bid as per the guidelines outlined in the tender documentation.
Document Submission Details
All documents related to the tender must be submitted electronically through the designated portal. Vendors are required to submit:
- A duly filled bid form.
- Copies of eligibility documents.
- Financial documentation, including EMD.
Special Provisions
This tender provides advantages for Micro, Small and Medium Enterprises (MSEs) and startups. Qualified MSEs can avail of certain benefits aimed at enhancing their competitiveness in government procurement processes.
Evaluation Process
Bids will be evaluated based on price, technical capability, compliance with the specified requirements, and previous performance history. The evaluation process is designed to ensure that the chosen vendor can deliver quality cartridges efficiently while adhering to the laid-out guidelines.
Delivery Locations
Successful vendors will be required to deliver the toner cartridges to designated offices under the Ministry of Defence, ensuring that all delivery timelines are strictly adhered to.
Contact Information
For any inquiries regarding this tender, interested bidders should refer to the official contact details listed in the tender documentation.
In summary, this tender presents an opportunity for eligible vendors to provide essential printer consumables to a critical government sector. Interested parties should ensure compliance with all terms and conditions to successfully participate in this procurement process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant licenses to operate, demonstrating prior experience in supplying similar products to governmental organizations, and possessing a valid GST registration along with compliance certifications. Bidders must ensure they meet each criterion to qualify.
To qualify for bidding, participants must possess the necessary certificates demonstrating their operational legitimacy, including GST registration and any other local business licenses that apply to the supply of toner cartridges and related consumables.
The registration process involves submitting relevant company documents, including proof of business registration and compliance certifications, on the official bidding platform. It is crucial for bidders to complete this process before attempting to submit a bid to ensure eligibility.
The technical specifications for the toner cartridges include compatibility with various printer models used within governmental offices, adherence to quality standards for optimal performance, and compliance with environmental regulations regarding disposal and sustainability.
MSEs can benefit from this tender through special provisions that facilitate access to government contracts. These benefits often include relaxed eligibility criteria, potential price preferences, and support designed to enhance competitiveness in the public procurement ecosystem, encouraging local business participation.
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