Department of Defence Research & Development Tender by Office Of Dg (ls) (GEM/2025/B/6061160)
Toner Cartridges / Ink Cartridges / Consumables for Printers,Toner Cartridges / Ink Cartridges / Co
Tender Timeline
Tender Title: Supply of Toner Cartridges
Tender Reference Number: GEM/2025/B/6061160
Issuing Authority/Department: Department of Defence Research & Development, Ministry of Defence
Scope of Work and Objectives
The primary objective of this tender is to procure a total of 30 toner cartridges intended for use in various printers used by the Department of Defence Research & Development. The cartridges must meet specific performance and quality standards to ensure optimal functionality within the printers. The successful bidder will be responsible for timely delivery and maintenance of the products as per established guidelines.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Be a registered entity with relevant business licenses.
- Provide proof of previous successful contracts for similar products.
- Not be currently blacklisted or debarred from governmental contracts.
- Comply with applicable regulations and laws governing the supply of office consumables.
Technical Requirements
Bidders must ensure that the toner cartridges supplied are compatible with standard printers used in the department. Specifications include:
- High yield capacity.
- Print quality equivalent to original manufacturer cartridges.
- No damage and functional bulletins included in the delivery.
Financial Requirements
All bidders are required to submit financial documentation demonstrating their capability to fulfill the contract terms. This includes:
- Evidence of stable financial status (e.g. bank statements).
- Pricing in accordance with the specifications provided in the tender document.
- Submission of an Earnest Money Deposit (EMD) as stated in the guidelines.
Document Submission Details
All tender submissions must be sent electronically via the Government E-Marketplace (GEM) platform. Bidders should ensure that they include:
- Completed tender documents.
- Required technical and financial documentation.
- Any additional documents as specified in the tender notice.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Provision for financial concessions or incentives may apply as per the government’s supporting policies for promoting small businesses in procurement.
Evaluation Process
Submissions will be evaluated based on both technical capabilities and cost. The evaluation criteria will include:
- Compliance with technical specifications.
- Competitive pricing.
- Vendor stability and experience.
Delivery Locations
Successful bidders will be required to deliver the toner cartridges to specified locations under the Department of Defence Research & Development’s jurisdiction. Exact delivery points and timelines will be communicated after award notification.
Contact Information
For any inquiries pertaining to this tender, please refer to the official communication channels specified on the GEM platform.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant business licenses, demonstrating successful past contracts for similar goods, and being free of any current blacklist or debarment from government contracts. Bidders must also comply with all applicable regulations concerning the provision of office consumables.
Bidders must submit valid registration certificates, tax compliance documents, and proof of quality certifications for the toner cartridges provided. These documents are essential to ensure that the supplies meet the expected quality standards and technical specifications outlined in the tender.
To register for participation in the tender, interested vendors must create an account on the Government E-Marketplace (GEM) platform. They will need to provide pertinent information regarding their business entity, upload necessary documentation, and fulfill any other registration prerequisites indicated in the tender guidelines.
Tender documents must be submitted electronically through the GEM platform. Bidders should ensure that all required files are in acceptable document formats, including PDF and Excel. Complete compliance with submission guidelines is vital for a valid bid entry.
MSEs may receive specialized provisions under this tender to enhance their participation, which could include financial benefits such as reduced bid amounts and streamlined evaluation processes. Additionally, the government encourages participation from MSEs as part of their initiatives to support local businesses and align with ‘Make in India’ policies.
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