Tender Title: Procurement of Toner Cartridges and Consumables

Reference Number: GEM/2025/B/6119473

Issuing Authority: Department of Defence Research & Development, Ministry of Defence

The Government of India, through the Department of Defence Research & Development, invites proposals for the procurement of Toner Cartridges and Consumables for Printers. This tender aims to secure a reliable supply of high-quality printing materials essential for efficient operation and maintenance within the Department’s various departments. The tender encompasses an array of toner cartridges and related consumables that align with the technical specifications outlined.

Scope of Work and Objectives

The primary objective is to procure a total quantity of 444 toner cartridges and consumables. The specific goals of this procurement include:

• Ensuring consistent quality and availability of printing supplies.
• Accommodating various printer models utilized within the Department.
• Maintaining compliance with technical and quality standards set forth by the Ministry of Defence.

Eligibility Criteria

To be eligible for this tender, bidders must meet the following eligibility criteria:

• The bidder should be a registered entity with proper documentation.
• Experience in supplying toner cartridges and consumables to government departments or organizations is preferred.
• Compliance with all applicable regulatory and quality standards relevant to the products being supplied.

Technical Requirements

Bidders should provide detailed documentation supporting their compliance with the technical requirements, including:

• Specifications of the toner cartridges and consumables.
• Quality assurance certifications, e.g., ISO certifications.
• Compliance with environmental sustainability standards.

Financial Requirements

All bidders are required to submit a comprehensive financial proposal that encompasses:

• Pricing details for the entire quantity of toner cartridges and consumables.
• Any applicable taxes and potential discounts.
• Evidence of financial stability, such as balance sheets and profit and loss statements from the past three years.

Document Submission Details

Proposals must be submitted electronically through the designated government portal in the required format. Bidders need to ensure that all documents are properly labeled and compiled to facilitate easy review.

Special Provisions

Provisions for Micro, Small and Medium Enterprises (MSEs) are included in this tender, encouraging participation in procurement processes to promote local industry. Startups may also find support under specific guidelines aimed at promoting innovative solutions.

Evaluation Process

The evaluation will be conducted in two stages:

1. Technical Evaluation: All proposals will be assessed against the technical requirements.
2. Financial Evaluation: Financial proposals will undergo a thorough review based on cost-effectiveness and compliance with provided criteria.

Delivery Locations

The successful bidders will be required to deliver the toner cartridges and consumables to specified locations as per the Ministry of Defence's directions. Exact delivery addresses will be shared upon contract finalization.

Contact Information

Bidders can address their queries related to the tender documentation to the issuing authority through the official department contact points, ensuring to maintain clarity in communication.

This tender presents a valuable opportunity for qualified vendors to engage with the government sector while contributing to enhanced operational efficiency. Interested bidders are encouraged to meticulously prepare their submissions in accordance with the tender requirements.