Tender Title: Custom Bid for Services - Adaptation and One Time Repair of 180kVA and 90kVA DG Systems

Reference Number: GEM/2025/B/6050789

Issuing Authority/Department:
The tender is issued by the Department of Defence Research & Development, under the Ministry of Defence. This department is committed to enhancing the operational efficiency of defense-related systems and ensuring that the necessary stewardship is maintained for critical power generation assets.

Scope of Work and Objectives

The primary objective of this tender is to solicit bids for adaptation and one-time repair services for 180kVA and 90kVA Diesel Generator (DG) systems. The scope of work includes:

• Conducting a thorough assessment of the existing DG systems.
• Identifying necessary repairs and adaptations to ensure optimal operational performance.
• Completing all repairs and adaptations in accordance with industry standards and best practices.
• Providing technical support and training for operational staff post-repair.

Successful completion of this project will ensure the reliability and efficiency of DG systems critical to defense operations.

Eligibility Criteria

Eligible bidders must:

• Be a registered entity with valid credentials.
• Have prior experience in servicing and repairing DG systems.
• Provide certification of relevant technical qualifications and work licenses.

All applicants must comply with the Ministry of Defence’s prerequisites to qualify for this tender.

Technical Requirements

Bidders must demonstrate their capability to:

• Execute repairs using certified parts that meet specified standards.
• Comply with all necessary safety regulations and best practices in repairs.
• Maintain thorough documentation of all work carried out.

Financial Requirements

Financial requirements stipulate:

• Submission of the Earnest Money Deposit (EMD) as part of the bid.
• Provision of a comprehensive price breakdown clearly detailing all costs associated with the proposed work.
• Availability of the necessary financial resources to undertake the project, demonstrated through past contracts.

Document Submission Details

Interested bidders are required to submit the following documents:

• Completed bid form as outlined in the tender documents.
• Technical proposals and financial offers.
• Certificates proving eligibility and meeting technical specifications.

All submissions must be made electronically through the designated online procurement portal.

Special Provisions

This tender includes provisions that might benefit Micro, Small, and Medium Enterprises (MSEs) and startups. Any interested entity that qualifies as an MSE may be granted preferential treatment during the evaluation process, as part of the government’s initiative to promote local businesses.

Evaluation Process

The evaluation of bids will be carried out based on:

• Technical compliance with the tender requirements.
• Financial bid submissions and value for money.
• Documentation completeness.

Successful bidders will receive notifications regarding their eligibility and next steps following the evaluation.

Delivery Locations

The services under this tender will primarily take place at various defense facilities as designated by the Department of Defence Research & Development. Specific site details will be provided to successful bidders.

Contact Information

For further inquiries or clarifications, bidders may refer to the designated communication channels mentioned within the official tender documents. It is critical to ensure all communications are clear and precise.