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Tender Title: Supply of Computers
Reference Number: GEM/2025/B/5916848
Issuing Authority
The tender is issued by the Department of Defence Research & Development, under the Ministry of Defence.
Scope of Work and Objectives
The objective of this tender is to procure a total of 111 units of desktop computers, which includes both Entry and Mid Level Desktop Computers as well as High End Desktop Computers. The selected vendor must ensure that all supplied units meet the technical requirements specified in the tender guidelines and are delivered in a timely manner to the designated locations.
Eligibility Criteria
To be considered for this tender, bidders must meet specific eligibility requirements. This includes being a registered entity with the appropriate certifications to operate in the IT hardware supply sector. Bidder qualifications will be evaluated based on a variety of factors to ensure compliance with the procurement rules established by the Ministry of Defence.
Technical Requirements
Bidders are required to provide detailed specifications of the desktop computers they intend to supply. This includes adherence to technical standards such as processing power, memory capacity, storage options, and warranty support. The supplied equipment should align with current technology trends and possess compatibility with existing systems used by the Department.
Financial Requirements
Bidders must demonstrate financial stability and capacity to fulfill the contract, including the provision of an Earnest Money Deposit (EMD). Details of the EMD amount and other financial criteria will be outlined in the tender documentation.
Document Submission Details
All necessary documentation must be submitted through the specified channels. This may include technical and financial proposals, compliance certificates, and other requisite documents as outlined in the tender guidelines. Bidders must ensure that submissions are completed by the deadline specified in the tender.
Special Provisions
This tender has provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, facilitating their participation in the procurement process. Eligible organizations can benefit from relaxed norms to enhance their chances of securing the contract.
Evaluation Process
The evaluation of bids will be conducted based on a set of predefined criteria focusing on the technical specifications, financial stability, and overall value offered by the bidders. A structured scoring system will be employed to ascertain the most suitable supplier capable of fulfilling the requirements.
Delivery Locations
Successful bidders will be required to deliver the desktop computers to specified locations as mentioned in the tender documentation. Timely delivery is critical to the project’s success.
Contact Information
Further details related to the tender can be obtained from the Department of Defence Research & Development. Specific contact information may be provided in the tender documentation for inquiries.
In summary, this tender represents an important opportunity for qualified vendors to provide essential computing equipment to the Department of Defence Research & Development. Bidder engagement will contribute towards fulfilling the technological needs of the Ministry of Defence effectively and efficiently.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Experience Criteria
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant certifications that validate the capability to supply computer hardware. Bidders must comply with the criteria specified by the Department of Defence Research & Development ensuring a sound operational structure and financial stability.
The technical specifications required for the desktop computers include specifications such as processor type, RAM, storage capacity, graphics capabilities, and warranty coverage. All supplied units must meet modern standards and enhance operational efficiencies while being compatible with existing defence systems.
Bidders must provide an Earnest Money Deposit (EMD) as a demonstration of their commitment to bid responsibly. Additionally, performance security will also be required upon contract award to ensure compliance and successful delivery of the systems as per the tender terms. Compliance with payment terms laid out in the document is also essential.
The submission methods will be clearly outlined in the tender documentation. Generally, bidders are expected to submit their proposals electronically through the tender management portal specified in the documentation, ensuring all submissions adhere to the formats outlined for consideration.
Micro, Small, and Medium Enterprises (MSEs) benefit from special provisions that facilitate their participation in the tender process. This includes streamlined documentation, reduced financial burden during bid submission, and enhanced opportunities for contract awards under the Make in India policy, promoting local manufacturing capabilities and procurement.
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