Department of Defence Research & Development Tender by Office Of Dg (ace) (GEM/2025/B/6062901)
Custom Bid for Services - Non Comprehemsive maintenance contract for Toshniwal make vacuum pumps
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Tender Title: Non-Comprehensive Maintenance Contract for Toshniwal Make Vacuum Pumps
Reference Number: GEM/2025/B/6062901
Issuing Authority: Ministry of Defence, Department of Defence Research & Development
Scope of Work and Objectives
The purpose of this tender is to solicit bids for a non-comprehensive maintenance contract specifically for Toshniwal make vacuum pumps. The selected contractor is expected to deliver effective maintenance services that ensure optimal performance and reliability of the equipment. The objective is to maintain operational efficiency while minimizing downtime and repair costs.
Eligibility Criteria
Bidders must fulfill specific eligibility requirements including:
- Must be a registered entity under applicable laws.
- Proven track record in providing maintenance services for industrial equipment, particularly vacuum pumps.
- Adequate financial capacity to undertake the proposed project.
Technical Requirements
Bidders should adhere to the following technical requirements:
- Must have experience with Toshniwal make vacuum pumps or equivalent models.
- Availability of skilled technicians familiar with vacuum pump maintenance.
- Maintenance services must comply with industry standards to ensure safety and quality.
Financial Requirements
Financial proposals must include:
- A detailed breakdown of service charges.
- Any applicable taxes and levies should be stated clearly.
- Compliance with financial norms set by the Ministry of Defence.
Document Submission Details
Bidders are required to submit their documents electronically through the designated submission portal. All documents must be formatted in PDF or other specified formats to ensure uniformity and ease of evaluation.
Special Provisions
This tender may include special provisions aimed at Micro, Small, and Medium Enterprises (MSEs) and startups, offering advantages such as price concessions or flexible submission timelines. Further details can be found in the tender documentation.
Evaluation Process
Proposals will undergo a multi-stage evaluation process, assessing both technical and financial aspects. Bids are evaluated based on compliance with eligibility criteria, technical specifications, and overall value for money. The final selection will favor those offering the best balance of cost and quality.
Delivery Locations
Services are expected to be delivered at designated locations specified by the Ministry of Defence, which may vary based on project requirement and equipment locations.
Contact Information
Further inquiries regarding this tender can be directed to the Ministry of Defence, Department of Defence Research & Development. Specific contact details will be provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The qualification requirements include being a registered company, demonstrating experience in providing maintenance services for vacuum pumps, and proving financial capability to undertake the contract. Bidders should ensure they meet all governmental regulations applicable to the Ministry of Defence contracts.
Bidders are required to present specific certificates including company registration documents, tax compliance certificates, and any relevant certifications related to vacuum pump maintenance. It is essential to maintain compliance with the Ministry of Defence standards and regulations throughout the bidding process.
All documents submitted for the GEM/2025/B/6062901 tender must be in clearly readable formats, preferably PDF. Bidders should avoid proprietary formats that may lead to accessibility issues during the evaluation process.
An Earnest Money Deposit (EMD) may be required, typically a fixed amount as mentioned in the tender documents. This financial security ensures that bidders remain serious about their proposals. Following contract award, performance security may also be mandated to guarantee compliance with the contract terms.
Yes, the tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) by providing benefits such as relaxed eligibility criteria and potential price concessions. Additionally, startups can benefit from special provisions that align with governmental policies like Make in India to promote local procurement and manufacturing practices.
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