Tender Title: High End Desktop Computer and Computer Printer Procurement
Tender Reference Number: GEM/2025/B/6136339
Issuing Authority: Department of Defence Research & Development, Ministry of Defence
The High End Desktop Computer and Computer Printer procurement tender invites bids for the supply of high-quality desktop computers and computer printers. This tender aims to address the technological needs of the Department of Defence Research & Development to facilitate efficient operations and ensure that the latest technology is available for various departmental functions.
Scope of Work and Objectives
The primary objective of this tender is to procure 12 units of high-end desktop computers along with associated computer printers. The contracted supplier will be responsible for delivering products that meet stringent technical specifications and quality standards, as defined by the Department of Defence Research & Development. The scope includes:
- Delivery of high-performance desktop computers and printers.
- Ensuring compatibility of all supplied equipment with existing infrastructure.
- Providing necessary documentation, manuals, and warranties with each unit.
Eligibility Criteria
Eligible bidders must meet the following requirements:
- Be a legally registered entity, either as a sole proprietorship, partnership, LLC, or corporation
- Have prior experience in supplying computer hardware such as desktops and printers
- Possess a good track record of performance and timely delivery in previous contracts with governmental or defense entities
Technical Requirements
Bidders must ensure that the supplied desktop computers and printers comply with the following technical specifications:
- Desktop Computers: High-speed processors, minimum of 16 GB RAM, 1 TB SSD, and dedicated graphics card for enhanced performance.
- Printers: Multifunction devices with capabilities for printing, scanning, and copying in high volume; must support wireless connectivity.
Financial Requirements
Bidders are required to submit a clear financial proposal alongside the technical bid. The proposal should outline:
- Base price of the equipment
- Taxes and other applicable charges
- Warranty and service costs over specified periods
Document Submission Details
All bids must be submitted electronically via the designated bidding platform. Documents required include:
- Technical bid with specifications meeting the requirements
- Financial bid detailing costs as mentioned
- Company profile, including registrations and certificates
- Experience certificates from prior contracts
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and has provisions to prioritize bids from startups. Bidders qualifying under these categories may receive additional assistance and benefits.
Evaluation Process
Bids will be evaluated based on compliance with technical specifications, financial viability, and prior experience. The process involves:
- Screening of technical bids against the set specifications.
- Shortlisted bidders will have their financial proposals evaluated.
- Final bids will be ranked based on the overall value to the department.
Delivery Locations
The delivery location for the equipment will be specified upon finalizing the contract and will largely be within the operational territories of the Department of Defence Research & Development.
Contact Information
For further inquiries regarding this tender, bidders are encouraged to reach out to the issuing department using the official contact channels provided on the government procurement portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating experience in supplying high-end desktop computers and printers, and maintaining a satisfactory performance history in previous contracts, particularly with government or defense sectors.
The technical specifications for the desktop computers include a high-speed processor, a minimum of 16 GB RAM, and a 1 TB SSD with a dedicated graphics card. This ensures that the equipment supports demanding applications necessary for defense research and development tasks.
The registration process involves creating an account on the designated government procurement platform. Bidders must submit necessary documents, including proof of registration and prior experience, to successfully register and participate in the tendering process.
Bidders are required to submit an Earnest Money Deposit (EMD) as part of their financial proposal. The detailed payment terms, including the EMD amount and any performance security requirements, will be clearly outlined in the tender document available on the procurement portal.
Yes, this tender has special provisions designed to support Micro, Small, and Medium Enterprises (MSEs) and startups. These entities may receive preferences in the evaluation process, as well as assistance in accessing necessary resources to enhance their bidding capabilities.
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