Tender Title: Portable Pump Set for Fire Fighting
Reference Number: GEM/2025/B/6145774
Issuing Authority/Department: Department of Defence Research & Development, Ministry of Defence
Scope of Work and Objectives
The tender seeks suppliers for high-quality Portable Pump Sets designed specifically for fire fighting applications in compliance with IS 942 standards. These pump sets are crucial for effective firefighting operations, ensuring accessibility, mobility, and dependability during emergencies. The primary objective is to receive robust, reliable, and performance-oriented pump sets that meet rigorous technical specifications.
Eligibility Criteria
Participants must meet the specific eligibility criteria, including being a registered entity under relevant business laws, possessing a valid GST registration, and having the necessary licenses to operate in this field. Additionally, bidders should demonstrate their experience in supplying similar equipment in the past to show capability in fulfilling this contract.
Technical Requirements
The Technical Requirements encompass compliance with IS 942, performance efficiency standards, operational reliability, and proven durability under severe conditions. Suppliers must deliver portable pump sets that provide sufficient pressure and flow rates essential for firefighting procedures. Alongside this, comprehensive technical documentation, including product certification and testing results, may need to be submitted.
Financial Requirements
Bidders are required to provide comprehensive pricing details for the Portable Pump Sets, ensuring that the cost structure is transparent. Financial stability must also be demonstrated through appropriate audited financial statements from the past three years. Notably, the payment terms and the specifics of any Earnest Money Deposit (EMD) will be clarified prior to submission.
Document Submission Details
Interested parties must submit their bids electronically through the specified e-procurement portal per the guidelines outlined in the tender announcement. All required documents, including technical proposals, financial quotes, and compliance certificates, must be uploaded in acceptable formats as detailed in the submission guidelines.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Special provisions aim to support MSE suppliers by offering favorable evaluation criteria, ensuring equitable opportunities. Participants should specify their status as MSEs or startups in their bids to avail these benefits.
Evaluation Process
The evaluation will be carried out based on predetermined criteria, including technical capability, financial standing, and individual compliance with the specified Technical Specifications. A two-stage evaluation process is anticipated, wherein technical proposals will be assessed first, followed by a financial proposals review ensuring transparency and fairness.
Delivery Locations
Deployment of the Portable Pump Sets is expected in various Defence Research & Development locations. Specific sites will be communicated to successful bidders post-evaluation.
Contact Information
For further inquiries regarding this tender, participants are encouraged to refer to the official communication channels provided in the tender notices. Please avoid speculation or assumptions regarding contact details.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity compliant with local business laws, possessing a valid GST registration, and having prior experience in providing similar firefighting equipment. Additionally, entities are encouraged to present their credentials and relevant certifications that validate their expertise in this sector.
Bidders are required to submit various certificates as part of their bid, including quality standards documentation such as ISO certifications and compliance with IS 942. These documents confirm that the Portable Pump Sets meet specified safety and performance standards.
Bidders must register on the designated e-procurement portal before submitting bids. All activities including bid submission, document uploads, and follow-up communications will occur through this platform. It is crucial to adhere to the outlined registration steps to ensure successful participation in the tender.
Only specific document formats will be accepted for bid submission. Participants must check the tender documentation for the acceptable formats, which typically include PDF, XLS, and DOC formats. Adhering to the prescribed formats is essential to ensure a smooth evaluation process.
MSEs are provided with special provisions in this tender, which offers more favorable evaluation criteria. This approach aims to enhance MSE participation, allowing them to compete effectively with larger entities while contributing to national economic growth and innovation.
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