Tender Title: Procurement of Furnitures
Tender Reference Number: 35e947ab8
Issuing Authority: Department of Defence Research & Development, Ministry of Defence
The Department of Defence Research & Development is inviting proposals for the procurement of furnishings including a range of essential items such as seating, storage, and office furniture. The scope of this tender covers the acquisition of various wooden and steel furniture designed to meet office and residential needs. This procurement aims to furnish offices and related spaces with durable, ergonomically designed furniture items.
Scope of Work and Objectives
The tender encompasses the supply of 51 units of carefully selected furniture items that meet rigorous quality and functionality standards. The desired pieces include a wooden 5-seater sofa set, ergonomic office chairs, storage racks, center tables, and cabinets, all designed for heavy-duty use while ensuring aesthetic appeal. The primary objective is to improve workspace ergonomics and efficiency through quality furniture.
Eligibility Criteria
To be eligible to submit a bid for this tender, interested parties must be registered entities adhering to the specified eligibility requirements. This includes necessary documentation proving their capability to meet the procurement’s specifications.
Technical Requirements
Bidders must provide products that meet the technical specifications outlined in the tender documents. This includes structural integrity, weight capacity (e.g., office chairs holding up to 130kg), and additional ergonomic features for enhanced comfort. An OEM Authorization Certificate is necessary to validate product authenticity, especially where exemption from experience or turnover criteria is claimed.
Financial Requirements
Bidders must demonstrate financial stability and capability to fulfill the delivery obligations associated with this procurement. Detailed financial statements may be required as part of the submission process to ensure compliance with the financial requirements outlined within the tender.
Document Submission Details
All bidders must follow the outlined submission methods and formats as specified. Submitted documents must adhere to the document formats accepted by the Department. A detailed list of the required documents, including the OEM Authorization Certificate, should be uploaded during the document submission process.
Special Provisions
This tender includes certain special provisions designed to benefit Micro, Small, and Medium Enterprises (MSEs) and startups, fostering inclusivity in the procurement process. Eligible bidders must ensure their submissions comply with these provisions to avail of the opportunities presented.
Evaluation Process
Evaluation of bids will follow a total value-wise evaluation method, ensuring that cost implications are prioritized while complying with the specifications set forth. Detailed evaluation criteria will reflect necessary quality, delivery timelines, and the overall value provided.
Delivery Locations
Successful bidders will be responsible for delivering the furniture items to designated locations as specified in the procurement. Bidders must ensure the availability of logistical solutions to facilitate timely delivery.
Contact Information
For further information regarding this tender, interested parties are encouraged to reach out to the issuing department. Please refer to the linked documents for specific points of contact and submission guidelines.
This tender represents an excellent opportunity for suppliers to engage with a prestigious governmental department and deliver quality furnishings contributing to operational excellence.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity and meeting the qualifications specified in the tender. Bidders must ensure they are able to comply with the technical and financial requirements outlined in the documents.
Bidders must provide essential documentation, including an OEM Authorization Certificate. This is crucial for verifying the authenticity and compliance of the products being tendered.
The registration process typically involves completing an online form on the designated procurement platform, followed by the submission of necessary documents. Detailed instructions are available in the tender documents.
Documents must be submitted in the formats specified by the Department of Defence Research & Development. Generally, PDF is the preferred format for official documents.
Technical specifications require that all pieces meet durability, ergonomic, and design parameters specified in the tender. For instance, office chairs should support a weight capacity of at least 130kg, and specific dimensions and materials must be adhered to.
Yes, all products must align with specified quality standards that ensure durability and functionality over time. Potential bidder compliance with these quality benchmarks is critical during evaluation.
Bidders must comply with relevant procurement regulations, standards, and laws applicable to government tenders, particularly in relation to quality, delivery, and documentation.
Testing criteria will involve verification of load capacities, material quality, and product longevity, as outlined in the specifications. Bidders should have documentation ready for any required testing.
The Earnest Money Deposit (EMD) amount and process will be disclosed in the tender documents. It is an essential financial requirement ensuring bid seriousness.
Yes, there will be performance security requirements detailed in the tender documents. Bidders need to adhere to these to confirm their commitment to fulfilling the contract upon award.
Payment terms will be specified in the tender documents, generally contingent upon satisfactory delivery and inspection of goods.
The price evaluation considerations will be structured around total cost, ensuring the most economically advantageous offer is selected among compliant bidders.
Bids should be submitted electronically via the official procurement platform, following the procedures outlined in the tender documentation.
Timelines for submission, opening of bids, and the validity period of offers will be clearly specified in the tender documents for all participants to adhere to.
The evaluation and selection process follows a systematic approach. Proposals are reviewed for compliance with technical and financial requirements, followed by a scoring mechanism based on the total value offering.
Notices regarding bid results will be communicated according to the procedures outlined in the tender documentation, generally through the electronic platform used for submissions.
Yes, there are specific benefits for MSEs outlined in the tender documentation, aimed at supporting small businesses in participating in government procurement initiatives.
Provisions exist for startups, promoting their participation and allowing exemptions under certain criteria, as detailed in the tender guidelines.
The tender aligns with the ‘Make in India’ policies by encouraging local sourcing and manufacturing, aimed at boosting domestic industries.
Local content and procurement rules will also be specified within the tender documents, emphasizing compliance with governmental mandates to support indigenous industries.
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