Tender Title: Supply of Various Office Equipment and Furniture
Tender Reference Number: GEM/2025/B/6117856
The Department of Military Affairs under the Ministry of Defence is inviting bids for the supply of various office equipment and furniture. The invitation for bids emphasizes the procurement of multiple items necessary for administrative operations, which include but are not limited to ledger books, steel sofa sets (both three-seater and single-seater in black), and complete DTH sets consisting of antennas and setup boxes.
Scope of Work and Objectives
The scope of this tender involves the procurement of a total quantity of 18 assorted items as described in the bid documentation. The objective is to ensure that the department is adequately equipped to efficiently serve its operational needs while adhering to quality standards and timelines established in the tender documentation.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility criteria. These include being a registered legal entity with valid licenses, and demonstrable experience in supplying comparable office equipment and furniture. Additionally, adherence to local compliance and procurement regulations is required.
Technical Requirements
Bidders must supply items that comply with defined technical specifications detailed in the bid documents. Items such as ergonomic office revolving chairs, need to meet specific quality and comfort standards that align with the operational needs of the department. The emphasis is on durability and functionality, especially for furniture to be used in an office environment.
Financial Requirements
Bidders should be prepared to provide a comprehensive financial statement showcasing their ability to undertake the required supply, including an Earnest Money Deposit (EMD). This financial security ensures that the bidders are serious and committed to fulfilling the contract terms upon winning the bid.
Document Submission Details
All submissions must include appropriate documentation as outlined in the tender. Bidders must ensure that their proposals are complete and include required certificates, such as business licenses, experience letters, and product specifications. The bid must be submitted electronically through the designated GEM portal prior to the specified deadline.
Special Provisions
For Micro, Small, and Medium Enterprises (MSEs), special provisions may apply, enhancing their bid opportunities. Startups are also encouraged to participate, aligning with regional support initiatives aimed at fostering entrepreneurial growth.
Evaluation Process
The bids will be evaluated based on predefined criteria that include pricing, compliance with technical specifications, quality standards, and previous experience with similar supplies. Bidders are urged to provide thorough documentation to support their proposals.
Delivery Locations
The supplies must be delivered to specified locations within the jurisdiction of the Department of Military Affairs as stipulated in the bid documents. Timely delivery in compliance with the agreed schedule is crucial for fulfilling this contract.
Contact Information
For any inquiries related to this tender, potential bidders are encouraged to contact the Department of Military Affairs through official channels provided in the tender documents (i.e., email: khadakbaan@nic.in).
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for bidders include being a registered entity and demonstrating prior experience in supplying similar office equipment and furniture. Additionally, compliance with local laws and procurement policies is mandatory to ensure that all submissions are valid and trustworthy.
Bidders are required to submit various certificates as part of their proposal, including valid business registration documents, experience letters demonstrating past supply contracts, and certifications confirming compliance with quality standards. Additionally, any industry-specific licenses necessary for the provided items should be enclosed.
The registration process involves creating an account on the GEM portal, followed by filling out the necessary details for eligibility. Bidders must provide required documents, including business registration certificates and tax information to ensure smooth participation in the tender.
Payment terms typically involve an agreed schedule contingent upon successful delivery and acceptance of supplied items. The contract may also require an EMD to be deposited, which will be returned upon the fulfillment of the contract obligations.
Micro, Small, and Medium Enterprises (MSEs), along with startups, often receive preferential treatment in the evaluation process. This could include relaxed eligibility criteria, opportunities for financial support, and alignment with government policies promoting local content and ‘Make in India’ initiatives aimed at fostering economic growth in the domestic market.
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