Department of Defence Research & Development Tender by Office Of Dg (ls) (GEM/2025/B/6145759)
Short Term Cab & Taxi Hiring Services - Electric Vehicle; Local 24*7; 120Kms x 12Hrs
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Tender Title: Short Term Cab & Taxi Hiring Services - Electric Vehicle; Local 24*7; 120Kms x 12Hrs
Tender Reference Number: GEM/2025/B/6145759
Issuing Authority: Department of Defence Research & Development, Ministry of Defence
Overview
The Short Term Cab & Taxi Hiring Services tender aims to solicit bids for the provision of electric vehicle cab and taxi services for local transportation, operational 24 hours a day, seven days a week. This service is intended to meet the specific transportation needs of the Department of Defence Research & Development, ensuring reliable and efficient mobility. The expected service shall accommodate transportation for up to 120 kilometers, with a service duration of 12 hours daily.
Scope of Work and Objectives
The primary objectives of this tender include:
- Provision of Electric Vehicles: Successful bidders must provide a fleet of electric vehicles that comply with the sustainability goals of the Ministry of Defence.
- Accessibility: Vehicles must be readily available 24/7 to meet the transportation needs of the department.
- Service Reliability: Timeliness and reliability in service provision are paramount, ensuring that all obligations are met promptly.
Eligibility Criteria
To qualify for bidding, potential suppliers must demonstrate the following eligibility criteria:
- Must be a registered entity with legal standing.
- Previous experience in providing transportation services.
- Compliance with local and national transportation regulations.
- Demonstrated commitment to service quality and sustainable practices.
Technical Requirements
Bidders must meet specific technical specifications including:
- Availability of a modern fleet of electric vehicles that adhere to environmental regulations.
- Vehicles must be equipped with GPS tracking systems for efficient service delivery and monitoring.
- Provision of trained and licensed drivers with a valid commercial driving license.
Financial Requirements
Bidders must provide detailed financial documentation including:
- Proof of financial stability to support the operational capacity.
- Comprehensive pricing structure including all potential charges associated with the service.
- Evidence of prior contracts completed which may influence their financial viability.
Document Submission Details
All bids must be submitted in the specified format at the provided submission portal, ensuring that all required documentation is included. It is essential to adhere to the outlined format and guidelines to avoid disqualification.
Special Provisions
Special provisions exist for Micro, Small, and Medium Enterprises (MSEs), as well as startups, to encourage participation from smaller organizations. These entities may be provided with additional considerations or potential concessions in the evaluation process to promote a diverse pool of bidders.
Evaluation Process
The evaluation process will assess all submitted bids on various criteria including compliance with technical specifications, financial stability, and the overall cost. A detailed scoring matrix will be utilized to ensure a fair and objective selection procedure. Only qualified bidders will be contacted for further negotiation.
Delivery Locations
The cab and taxi services will primarily operate within designated localities as determined by the Department of Defence Research & Development. Specific delivery locations will be communicated upon contract award.
Contact Information
For inquiries related to the tender, potential bidders are encouraged to contact the issuing authority directly using the official channel. It is advisable to maintain communication within the guidelines set by the department and adhere to the inquiry timelines.
Additional Information
Bidders are encouraged to familiarize themselves with the sustainability objectives of the Ministry of Defence and how their service offerings can align with these goals. It is essential to consider the broader implications of environmental compliance and sustainable practices in their proposals.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
2 DocumentsDocuments Required from Seller
- Experience Criteria *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity, possessing prior experience in the transportation sector, and compliance with local transportation laws. Bidders must demonstrate their operational capacity and commitment to providing high-quality service to qualify effectively.
Required certificates encompass valid commercial driving licenses for drivers, vehicle registration documents, and insurance certificates for the fleet of electric vehicles. It is critical that all documentation is current and meets the local regulatory standards to ensure compliance and eligibility.
Successful bidders will be required to submit a performance security that guarantees service delivery as per the terms outlined in the contract. This typically includes a financial deposit that may range from a percentage of the total contract value, ensuring that commitments are met during the contract duration.
Bids must be submitted electronically through the designated procurement portal. It is mandatory to follow the specified format when submitting the proposals to avoid disqualification. Important documentation, including technical and financial submissions, should be organized clearly.
Micro, Small, and Medium Enterprises (MSEs) benefit from various provisions designed to level the playing field against larger companies. These may include reduced financial requirements, additional evaluation points, and possibly accelerated processing of their submissions under the tender framework to encourage broader participation from diverse bidders.
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