Tender Title: Hiring of Knowledge Partner for System Analysis and Outreach Activities

Tender Reference Number: GEM/2025/B/6084246
Issuing Authority: Department of Defence Research & Development, Ministry of Defence

Scope of Work and Objectives

This tender invites proposals for the hiring of a Knowledge Partner to assist in comprehensive system analysis and conduct targeted outreach activities related to research and development projects. The successful bidder will ensure the delivery of insights that foster innovation and effectively engage stakeholders across various platforms.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility requirements:

• Be a registered entity with relevant experience in system analysis and outreach activities.
• Demonstrate a proven track record in providing similar services for government or defense sector projects.
• Exhibit the capability to collaborate effectively with multidisciplinary teams and multiple stakeholders.

Technical Requirements

Bidders must meet specific technical requirements, including:

• Experience in conducting system analysis for defense projects or similar large-scale initiatives.
• The ability to design and implement outreach strategies that effectively communicate project outcomes to key stakeholders.
• Knowledge of defense protocols to ensure compliance with governmental and regulatory standards.

Financial Requirements

Bidders are required to submit a detailed financial proposal that encompasses:

• All costs associated with the delivery of services outlined in the scope of work.
• A transparent breakdown of fees and any anticipated expenses, ensuring alignment with budgetary constraints.

Document Submission Details

All documents must be submitted digitally, in compliant formats as specified in the tender document. Bidders should ensure that:

• The submission, including the technical and financial proposals, is complete and submitted by the stipulated deadline.
• All documents are correctly labeled and formatted to facilitate ease of evaluation.

Special Provisions

This tender emphasizes inclusivity and encourages bids from:

• Micro, Small, and Medium Enterprises (MSEs): Provisions may include simplified certification processes or contractual considerations designed to support MSE participation.
• Startups: Innovative approaches and methods from startups are encouraged, as they often provide unique insights into modern challenges.

Evaluation Process

The evaluation of proposals will be based on a comprehensive review of the submitted documents. Key criteria include:

• Adherence to technical specifications and requirements.
• Cost-effectiveness and financial viability.
• Relevant experience and past performance in similar contracts.

Delivery Locations

The primary delivery locations include various sites associated with the Department of Defence Research & Development. Specific sites will be determined based on project needs and stakeholder engagement requirements.

Contact Information

For further inquiries, interested parties are encouraged to reach out to the contact person designated in the official tender documentation to ensure clarity in any submissions or questions.

In summary, this tender for the Hiring of Knowledge Partner for System Analysis and Outreach Activities seeks proactive participation from qualified vendors capable of delivering high-quality insights into system processes aimed at bolstering defense operations.