Overview
The GEM/2025/B/6101613 tender is issued by the Department of Defence Research & Development, under the Ministry of Defence. This tender is focused on acquiring toner cartridges, ink cartridges, and consumables for printers. It is crucial for providing sustained operational capability within the department’s facilities.
Scope of Work and Objectives
The primary objective of this tender is to procure a total quantity of four types of cartridges necessary for high-efficiency printing tasks across various offices and departments. The awarded contract will ensure the availability of quality printing solutions that align with the operational demands of the ministry. The contracted vendor will be responsible for delivering these consumables in a timely manner, ensuring minimal disruption to daily tasks.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet specific eligibility requirements, which include being a duly registered entity in compliance with statutory regulations within their respective region. Both domestic and international suppliers may apply, provided they meet the specifications outlined herein.
Technical Requirements
All toner and ink cartridges must adhere to rigorous technical specifications outlined by the Department of Defence Research & Development. This includes compatibility with specified printer models and requisite certifications validating the durability and print quality of the cartridges. Bidders must provide detailed descriptions and proof of compliance with these technical standards.
Financial Requirements
Bids must include comprehensive financial documentation, including but not limited to pricing models, potential discounts on bulk purchases, and the justification of quoted prices. Bidders must also outline their payment terms, which should be favorable in establishing a smooth transaction process upon contract award.
Document Submission Details
All submissions must be completed electronically via the designated e-procurement platform. Submissions should include all necessary documentation, including the bid form, technical specifications, and financial proposals. Late submissions will not be considered, so adherence to the submission timeline is essential.
Special Provisions
In accordance with government policies designed to promote local manufacturing, Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to apply for this tender. The government offers additional provisions aimed at fostering their participation in public procurement processes.
Evaluation Process
Bids will undergo a thorough evaluation process that assesses both technical and financial aspects. Price evaluation will be conducted to ensure the best value for the service sought, accounting for the quality and specifications of provided items against offered costs.
Delivery Locations
The successful bidder will be required to deliver the cartridges to specified locations as directed by the Department of Defence Research & Development. Timely delivery is critical to maintaining operations and will be a factor in the overall evaluation of bidding responses.
Contact Information
For inquiries, bidders are encouraged to reach out to the department’s procurement office through the official channels provided on the e-procurement platform. Please be advised that detailed contact information for the office cannot be included in this document.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, adhering to the prescribed local laws, and possessing the necessary certifications that validate the ability to supply toner cartridges, ink cartridges, and other printer consumables. Furthermore, potential bidders must have a good track record of fulfilling government contracts or must provide valid references from previous clients.
Bidders must align their products with the technical specifications set forth by the Department of Defence Research & Development. This includes compatibility with specific printer models and adherence to international quality standards. Cartridges must be capable of delivering a minimum yield of pages as specified in the tender details, ensuring quality output for multiple printing tasks.
The Earnest Money Deposit (EMD) is a crucial component of the bidding process. Bidders are required to submit an EMD as a sign of commitment to their proposal. The amount required will be specified in the tender documentation, and it will be returned upon successful completion of the bid evaluation or contract closure.
The evaluation and selection process will take into account both the technical and financial submissions, aiming to select the proposal that provides the best value. After the evaluation process is complete, notifications regarding results will be disseminated through official channels outlined in the tender notice, ensuring transparency in communications.
Yes, the tender incorporates specific benefits for Micro, Small, and Medium Enterprises (MSEs) as well as startups to encourage their participation in government procurements. These benefits may include reduced safety requirements, price preferences, or the allowance for break-even pricing during the bidding process to foster an inclusive procurement environment.
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