Department of Defence Research & Development Tender by Office Of Dg (aero) (GEM/2025/B/6172347)

Introduction

The Ministry of Defence, through the Department of Defence Research & Development, invites dynamic suppliers to submit their expressions of interest for tender GEM/2025/B/6172347 in the category of Audio Visual and Model Display Arena. This tender represents a significant opportunity for participants to enhance their portfolio while contributing to defence technology advancements.

Scope of Work and Objectives

The primary objective of this tender is to procure state-of-the-art audio-visual equipment and model display functionalities that meet the specific needs of various defence projects. The successful implementation of this project will enable the Ministry to enhance its research, development, and demonstration capabilities while ensuring effective communication and presentation of key information.

The scope of work includes:

• Provision of advanced audio-visual projection systems.
• Development of interactive model displays.
• Maintenance and support services for the supplied equipment.

Eligibility Criteria

Prospective bidders must meet the following eligibility requirements to ensure a fair competition:

• The bidder must be a registered entity under the relevant statutory authority.
• The bidder should have previous experience in handling similar contracts in the public sector.
• Compliance with local content and procurement rules is a must, promoting the 'Make in India' initiative and encouraging local suppliers.

Technical Requirements

Participants must demonstrate adherence to stringent technical criteria, which include:

• The equipment must comply with recognized industry standards for audio-visual equipment.
• All offered products must undergo rigorous testing to certify their effectiveness, reliability, and suitability for defence applications.
• Demonstrated ability to provide timely maintenance support.

Financial Requirements

Bidders are required to submit a detailed financial proposal that reflects competitive pricing. This should include the breakdown of costs associated with the procurement, installation, and maintenance services for the audio-visual systems. Additionally, bidders must provide an Earnest Money Deposit (EMD) to ensure their commitment to fulfilling the contract's obligations.

Document Submission Details

All documentation related to the bid must be submitted electronically via the designated procurement platform. Bidders are advised to ensure their submissions are complete and comply with the specified format to avoid disqualification.

Special Provisions

This tender places a considerable emphasis on promoting Micro, Small, and Medium Enterprises (MSEs) and startups. Additional support measures will be available, including assistance with financial submissions and simplifications in procurement processes to encourage participation from smaller companies.

Evaluation Process

The evaluation of bids will follow a structured process, where all received tenders will be assessed based on technical qualifications, compliance with specifications, and financial pricing. A transparent scoring system will be adopted to ensure fairness, with significant weight placed on quality standards and adherence to local manufacturing practices.

Delivery Locations

The successful implementation of this tender will require delivery of the procured items to designated defence research and development facilities across various locations. Detailed logistical arrangements will be required to ensure seamless delivery and installation within the stipulated time frame.

Contact Information

For additional information or inquiries related to this tender, interested parties can refer to the official contact channels of the Ministry of Defence. Specific contact details may be available on the procurement platform for further assistance.